Administrative Assistant - Onsite - Full-Time

Job Summary: We are seeking a friendly and organized Receptionist and Administrative Assistant to join our team. In this role, you will be the first point of contact for visitors and callers, providing exceptional service and support. You will also perform a variety of administrative tasks to assist our claims and accounting departments.

Your Role:

• Telephone Operations: Answer and transfer incoming calls and handle inquiries.


• Visitor Assistance: Greet and assist visitors, maintain the Welcome Screen.


• Claims Support: Support our claims department with administrative duties.


• Administrative Tasks: Schedule maintenance, prepare keys for fleet vehicles and administer soup and salad bar.


• Event Coordination: Set up and serve refreshments for meetings, coordinate wellness initiatives.


• Office Maintenance: Stock and maintain coffee bars, procure supplies for guest houses and company activities, prepare popcorn/snow cones weekly.


• Check Requisitions: Complete check requisitions for various invoices.

What we are looking for:

• Pleasant voice tone and excellent communication skills.


• Ability to multitask and manage other duties while answering calls.


• Professionalism and accountability.


• Attention to detail and accuracy.


• Commitment to high-level customer service.


• Strong organizational and documentation skills.


• Adaptability to changing priorities.


• Proficiency with computers and current technology.

Qualifications:

• High school diploma or associate’s degree.


• Be able to work from 7:45 a.m. - 4:15 p.m. daily in our home office.


• Be able to demonstrate our dream statement of being more friendly, helpful and responsive than anyone thought possible.

What We Offer:

• Supportive Environment: We foster a positive, professional workplace built on respect, teamwork, and clear communication. We expect a drama-free, gossip-free environment where employees support one another and focus on shared success.


• Work-Life Balance: Flexible working hours and generous paid time off.


• Employee Wellbeing: Participate in wellness initiatives and company events.

How to Apply: If you are a proactive and customer-focused individual, we would love to hear from you! Please apply on our website.