Administrative Assistant - Opportunity to Make a Difference

About the Company and Administrative Assistant Opportunity:

• Our repeat client is a member based non profit in Harbor East and has been around for well over 100 years.
• They are an extremely stable company and provide incredible benefits to their employees including 100% paid health insurance, 401K, free parking, and more!
• Due to growth, they are looking to bring on a Administrative Assistant on a contract to hire basis.
• This person will join their small sized, well tenured, tight knit team of three
• Schedule: 8:30am-5pm M-F. 100% in office in Baltimore city. Candidates must be local and have reliable transportation

Job Duties of the Administrative Assistant:

• Resolve member’s employment discrepancies.
• Process claims, port relief claims, converted overtime claims, follow up on unresolved issues, and prepare all related documents for imaging.
• Prepare error letters for all claims.
• Provide telephone, email, and technical support when needed.
• Act as liaison between departments relative to programming and employment data in systems.
• Prepare weekly & monthly dues.
• Maintain data & files for member contributions and other documents.
• Maintain child support orders, liens, garnishments, & other withholding allowance orders.
• Research & respond to employment verification requests.
• Print & mail member W2 records, upon request.
• Assist with the month end (and year end) closing process.
• Prepare the monthly check sequence report.
• Maintain a listing of voided relief checks.
• Assist Vacation Manager with manual changes.

Ideal Candidate for the Administrative Assistant:

• Professional and polite
• Strong work ethic
• Analytical mindset
• Must be comfortable working with a tight knit team in a very quiet office environment
• Highly focused
• Able to work independently with little supervision but also enjoys working with a team

Qualifications for the Administrative Assistant:

• Accounting, payroll, benefits, or admin experience required. Comfortable working in an office setting
  • Experience working in the medical/healthcare field a plus, but not a required
• Basic Excel skills
• Able to work in a fast paced, ever changing environment and comfortable being quick on your feet
• Able to retain information, strong customer service skills, and very meticulous attention to detail