Administrative Assistant, Our Lady of Perpetual Help School - Urgent

DIOCESE OF ALLENTOWN

Our Lady of Perpetual Help School, Bethlehem

Position Description

Job Title: School Administrative Assistant

FLSA: Non-Exempt

Job Status: Full Time

Reporting Functions: Reports to the Principal

Job Function: Provides administrative support to the daily operations of the school. Duties include but are not limited to general secretarial and receptionist duties, maintaining student paperwork and the student database, and ordering books and supplies.

*** NOTE: Applicants must submit a cover letter and resume to be considered for this position.

Duties and Responsibilities:

• General secretarial duties include but are not limited to answering phone calls and e-mails, filing, photocopying, bulk mail, typing letters, shredding, faxing, greeting, and assisting all visitors to the school.

• Complete yearly paperwork (back-to-school forms, child reporting forms, attendance reports, etc.)

• Maintain various school calendars and schedules.

• Coordinate transportation for all field trips.

• Administer first aid and prescription medications to students for the purpose of providing emergency or necessary care.

• Fill daily gift card orders.

• Maintain and update student files, electronic student records, and class rosters.

• Assist principal with projects as needed.

• Assist with ordering and maintaining inventory of all school books and supplies, as well as contacting vendors as needed.

• Any other duties assigned by the Principal.

Educational Requirements:

• Advanced education in a related field, preferred.

• At least 2-3 years experience as a secretary, preferred.

Other Requirements:

• Due to the nature and mission of the Catholic Church, all employees are bound to exhibit respect for the teachings and discipline of the Church regarding matters of faith and morals, including maintaining a lifestyle that conforms with the teachings of the Catholic Church.

• Exhibit professional behavior while responding to telephone calls & interacting in person.

• The ability to work confidentially and independently, multi-task, and demonstrate competence in all areas of responsibility.

• Excellent organizational skills.

• Proficiency in the use of all general business and office equipment.

• Computer skills, including database experience, Google applications, MS Word, and Excel.

• The ability to maintain good working relationships with co-workers and the Principal.

Physical Demands: The employee is regularly required to stand, walk, sit, talk, and hear both in person and by telephone; frequent use of equipment that includes repetitive motions and computer eye fatigue. Occasionally required to reach and lift with hands and arms; stoop, kneel, crouch, or crawl, lift and/or move up to 10 pounds. Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities.

Working Conditions: Normal school office environment; full time, 12-month position. May be required to work in excess of normal work hours to attend meetings or due to non-routine or emergency situations that may arise.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and requirements.

Interested applicants must submit a cover letter, resume, and application to:

Mrs. Danielle Frio, Principal

Our Lady of Perpetual Help School

Email: [email protected]

EOE M/F/D/V