Administrative Assistant - Payroll

Segula Technologies is a global engineering and consulting firm specializing in innovative solutions across industries such as aerospace, automotive, energy, rail, and life sciences. Founded in 1985 and headquartered in France, Segula operates in over 30 countries, driving technological advancements, improving industrial performance, and supporting clients throughout the product lifecycle.

With expertise in design, manufacturing, testing, and project management, Segula helps businesses tackle complex engineering challenges while fostering innovation and sustainability.

• Adhere to Bombardier General Work Rules
• Responsible for ensuring the accuracy of employee profiles in Auto Time and maintaining changes
• Monitor and liaise with supervisors weekly to ensure accuracy and sign off on timecards
• Weekly Payroll Reconciliations for direct employees
• Weekly Contractors payroll, ensuring information is sent to Agencies in a timely manner and invoice submitted internally for approval and payment to Agencies.
• Monthly reconciliation of PTO/Vacation bank balances in Auto Time against payroll to mitigate overuse.
• Provide weekly reports to leadership team as requested – Overtime, Absenteeism and Exception reports.
• Facilitate training of new hires in the use of the system, especially new supervisors and managers
• Provide CASRA auditors with payroll reports as needed for multiple audits (approximately 10 audits per year)
• Provide guidance, support and expertise to employees and managers at the facility when needed for efficient use of the system.

• Typically a minimum of 1 - 2 years of experience in an Administrative Assistant/Coordinator role
• High School diploma
• Effective presentation skills with ability to conduct meetings at a professional level 
• Strong communication, organizational skills, time management and detail oriented
• Works independently, and confidentially
• Computer skills necessary to operate Microsoft applications (Excel, Word, PowerPoint, sharepoint, etc) as well as e-mail and other software and web based applications
• Labor Hours corrections/reconciliation between AutoTime/SAP/ Maximo
• Able to manage 1,000 accounts (employees) at the same time