Administrative Assistant - Picatinny, NJ

Resource Management Concepts, Inc. (RMC) provides high-quality, professional services to government and commercial sectors. Our mission is to deliver exceptional management and technology solutions supporting the protection and preservation of the people and environment of the United States of America.

RMC is hiring an Administrative Assistant to support our Navy customer located at the Picatinny, NJ Arsenal.

The selected applicant will:

• Provide multi-tasking and organization skills as they establish priorities, meet deadlines, and disseminate information to the Branch as necessary
• Execute general office duties as assigned (e.g., photocopies, shred documentation, distribute USPS mail)
• Input and track procurements through to delivery utilizing the Integrated Budget Planning and Execution System (IBPES)
• Create and print business cards, update organizational charts, and generate correspondence following DoD and DoN records management guidelines
• Update internal Standard Operating Procedures (SOPs) for the Branch
• Collect and proofread weekly highlights for publishing to the Department and Program Management Office (PMO)
• Create and manage Excel spreadsheets and PowerPoint presentations while maintaining strict confidentiality with handling of records 
• Track training, certificates, awards, and other various activities 
• Schedule meetings, calendars, trainings, Teams meetings, video teleconferences, and book conference rooms
• Provide logistical support for Branch or Division events (e.g., book the facility, send invites for attendees, create agendas, create rosters, and capture/distribute meeting minutes) 
• Request vendor payments through various mandated procurement systems and maintain office supplies for the Branch
• Assist employees with the Defense Travel System (DTS) for travel requests
• Input and track travel orders and verify funding is available
• Support new employee orientations for the Branch 
• Troubleshoot discrepancies with Government Travel Credit Card (GTCC); follow up with payroll department to ensure timely resolutions
• Submit Visitor Access Requests (VARs) through the Defense Information System for Security (DISS)
• Track time and attendance for regular hours, overtime, leave; reconcile timesheets as necessary in the Navy Enterprise Resource Planning (ERP) and FIORI systems

• An associate degree with two (2) years of relevant experience performing administrative duties or a High School diploma/GED equivalent with four (4) years of relevant experience are required. Related experience must include performance of administrative support such as assisting in report preparation and publication, word processing, and basic cost data management.
• Must have experience with Microsoft Office applications (Outlook, Word, Excel, and PowerPoint), as well as office productivity systems. Must be a skilled typist.
• An active DoD secret clearance is required to start.  Applicant selected may be subject to a security investigation and must meet eligibility requirements for access to classified information.

At RMC, we're committed to your career growth! RMC differentiates itself from other firms through its investment in our employees. We invest our resources to train, certify, educate, and build our employees.

RMC can offer you a great place to work with a small company feel and give you the experience, tuition assistance, and certifications that will take your career to the next level. This also includes a competitive paid vacation package with 11 paid federal holidays. Additionally, we also offer high-quality, low-deductible healthcare plans, pet insurance, and a competitive 401K package.

Salary at RMC is determined by various factors, including but not limited to location, a candidate's specific combination of education, knowledge, skills, competencies, and experience, as well as contract-specific requirements. The current salary range for this position will be $43,000 to $63,000 (annually).