Administrative Assistant (Property)

Description

Job Summary:

Condominium Associates is seeking a professional Office Administrative Assistant for an 818-unit waterfront community in South Pasadena, Florida.

We are seeking a detail-oriented On-Site Administrative Assistant to work closely with the Licensed Community Association Manager (LCAM), Board of Directors, and community members. This role is perfect for an organized professional with excellent communication skills and a proactive attitude.

Responsibilities:

- Communication:

   - Answer incoming calls, assist callers, and forward messages to LCAM, board members, or maintenance staff as necessary.

   - Greet and assist guests in the management office, ensuring a positive experience.

   - Prepare mailings to the Unit Owners.

   - Prepare monthly calendar for distribution.

   - Update the Association web portals and visitor management system.

   - Assist community associations and activities as required.

- Meeting Support:

   - Schedule Board of Directors and Committee meetings, social activities, private parties as required.

   - Prepare notices for meetings under LCAM supervision and coordinate mass mailings for the Association.

- Office Management:

   - Order office supplies, process incoming mail, and manage invoices with LCAM approval.

   - Maintain up-to-date emergency contact information and update the Association’s Information Sheet.

   - Update changes of addresses and phone information for the Association directory.

   - Assist the LCAM with filing and forms.

This position plays a crucial role in supporting the daily operations of the community association, ensuring smooth communication, accurate record-keeping, and efficient administrative processes.

Requirements

Qualifications:

• Previous experience in administrative roles or property management is preferred.
• Proficient in MS Office Suite and comfortable working with computerized systems.
• Ability to work independently.
• Excellent organizational and multitasking abilities.
• Strong communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information.

Education and Experience:

• High School/GED or equivalent
• 1 year in property management experience or office administration experience (preferred)

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

At Condominium Associates, we are proud to offer competitive salary commensurate with experience, a comprehensive benefits package, including health, dental, and 401(k) options, Professional development opportunities and a collaborative and inclusive work environment.

Precedent Hospitality and Property Management is an equal opportunity employer. We are committed to providing a workplace that is free from discrimination and promotes diversity and inclusion. We celebrate the unique backgrounds, perspectives, and talents of all our employees, fostering an environment where everyone feels valued, respected, and empowered. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, disability status, or any other characteristic protected by applicable laws and regulations. Precedent Hospitality and Property Management complies with all applicable federal, state, and local laws governing nondiscrimination in employment.