Administrative Assistant (Req 100980)

Be a part of the mission at Whitney Young Health (WYH) to provide high quality healthcare that is affordable and accessible to our diverse community.

WYH has a robust benefits package including generous time off, affordable health, dental and vision insurance, 401k with safe harbor employer match, tuition reimbursement, term life insurance, commuter benefits and more!

GENERAL RESPONSIBILITIES:

The Administrative Assistant supports the activities of Whitney Young Health (WYH) by performing clerical and administrative duties as assigned.

SPECIFIC RESPONSIBILITIES:

• Act as the first point of contact for visitors, creating a positive first impression of WYH and directing them to where they need to go.
• Develop correspondence and memorandums as required by supervisor or designee.
• Create and format documents.
• Schedule and set up meetings in Microsoft Outlook and Microsoft Teams.
• Learn and enter items into Yooz – a cloud-based e-invoicing and purchase-to-pay system.
• Attend organization-wide meetings as assigned.
• Operate standard office equipment (fax, copier, scanner, postage meter, etc.)
• Maintain standard business filing systems.
• Follow proper procedure for opening, sorting, and routing incoming mail and preparing outgoing mail. 
• Navigate the telephone system as needed to fulfill job duties.
• Collaborate with other staff in accomplishing tasks or projects.
• Provide team coverage to other administrative assistants throughout WYH. Assists with a variety of administrative projects, as assigned.
• Ability to travel to all Whitney Young locations. 
• Demonstrates excellence in both internal and external customer service.
• Understands and adheres to HIPAA compliance, corporate compliance, and client confidentiality.
• Ensures and/or remains in compliance with local, state, and federal regulation, i.e., DHHS HRSA and NYSDOH, and all accreditation standards (e.g., Joint Commission and NCQA-PCMH).
• Adheres to the National Patient Safety Goals as defined by the Joint Commission and Whitney M. Young Jr. Health Center.
• Completes other duties as assigned.

MINIMUM QUALIFICATIONS:

High school graduate/GED plus two (2) years of general office experience. Proficient in MS Office Suite. Ability to work in a fast-paced environment, have a positive attitude. Excellent verbal and written communication skills. Must have reliable transportation. Professional demeanor and the ability to handle confidential information in an appropriate manner are essential.

PREFERRED QUALIFICATIONS:

Associates degree. Experience in an office setting, excellent telephone skills, and the ability to relate well with the public and other staff. Self-starter and able to work independently.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected status.

Salary range: $19.00 - $21.00 hourly