Administrative Assistant Sales & Finance

Job Description - Administrative Assistant Sales & Finance

“Starling Buick GMC is a fast-growing, family-owned car dealership dedicated to delivering an outstanding car-buying experience. We value hard work, teamwork, and taking great care of our employees.”

Role Overview

We are looking for an organized, detail-oriented, and friendly Administrative Assistant to support our Sales and Finance (F&I) teams. In this role, you will be the backbone of our front-office operations—helping process deals, manage paperwork, greet clients, and keep our showroom running smoothly.

Key Responsibilities

Sales & Finance Support: Assist the sales and F&I managers with assembling deal jackets, scanning documents, and tracking paperwork.

Data Entry & Records: Input new vehicle inventory data, update customer files, and maintain digital and physical logs.

Customer & Phone Service: Answer incoming front-desk/sales phone calls, route inquiries, and greet showroom visitors with a professional attitude.

Dealer Trades & Title Work: Help coordinate dealer-to-dealer vehicle trades and assist with basic title or DMV paperwork.

Qualifications & Skills

Experience: 1+ years of administrative, office support, or receptionist experience (automotive dealership experience is a huge plus!).

Tech Savvy: Proficient in Microsoft Office (Word, Excel) and comfortable learning dealership management software (DMS).

Organization: Strong multi-tasking skills with high attention to detail in a fast-paced environment.

Communication: Clear, polite verbal and written communication skills.

Integrity: Ability to handle sensitive and confidential customer and financial information responsibly.

Benefits & Perks

Health, dental, and vision insurance (if applicable)

Paid time off (PTO) and holiday pay (if applicable)

Employee vehicle purchase and service discounts

Growth opportunities within the dealership group

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Administrative Assistant Sales & Finance

Job Description - Administrative Assistant Sales & Finance

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