Administrative Assistant - Shop

The Administrative Assistant in Beaver's shop is responsible for providing general office, secretarial and clerical support to members of the company staff as required. This position works with project teams to support internal and external interests. 

Main Job Tasks & Responsibilities

• Provides efficient administrative support for office with an eye on prioritization


• Generate work orders in HCSS E360 for scheduled/unplanned PM’s for fleet vehicles


• Evaluates, enters, approves any parts/supply invoices coming from Maintenance Manager, Shop Foreman, and shop purchasing agents


• Monitors inventory levels alongside purchasing agents and small tools department


• Track vehicle fleet mileage, hours, and personnel assigned to each asset


• Utilize oil analysis program and maintenance software to build excel reports highlighting trends with corporate equipment


• Handle all invoice entry and cost tracking for small tools department through HCSS E360


• Make sure all agreements are kept current and warranty documents are in E360


• Work with accounting department to ensure accurate costing


• Tasks and Responsibilities are subject to change
  

Skills & Requirements

• Must be proficient in the use of Microsoft Office suite


• Excellent verbal and written communication skills


• Ability to multi-task, prioritize and organize


• Ability to work independently and be self-motivated


• Ability to be flexible


• Excellent analytical, reasoning and problem-solving skills


• Ability to maintain accurate and detailed records

Education & Experience

• Prior experience working in a construction environment preferred


• Prior office experience preferred


• Minimum high school diploma

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel; reach with hands and arms; and talk or hear.  The employee is occasionally required to stand; walk; and stoop, kneel.  The employee must occasionally lift and/or move up to 50   pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Equal Opportunity

The Beaver Companies provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.