Administrative Assistant Social Services Ministry (PT)

Description

About St. Theresa Catholic Church
At St. Theresa, our mission is to form disciples who radiate the love and joy of the Lord. Grounded in our core values of having spiritual hunger, a servant’s heart, and joyful hospitality, we welcome everyone into our family—parishioners, volunteers, and guests alike. If you’re passionate about serving others and living out Christ’s love in your daily work, you belong here.

Position Summary
The Administrative Assistant to the Director of the Social Services Ministry enhances the effectiveness of our social services department by coordinating and providing professional administrative support. You will be the connective force ensuring the team runs smoothly, clients receive compassionate care, and our ministry’s impact continues to grow.

Key Responsibilities

• Provide general administrative and clerical support to the Director and social services team.
• Keep the Director and appropriate personnel informed of developments and      emerging situations.
• Enter and manage client data in the HMIS (Homeless Management Information      System) system and maintain accurate local records.
• Uphold the highest standards of client confidentiality at all times.
• Prepare timely and insightful reports by gathering and analyzing information and      data.
• Maintain and nurture personal and professional contacts in the community.
• Organize special events, outreach activities, and fundraising efforts.
• Attend departmental, parish, and community meetings as required.
• Communicate effectively and work collaboratively in a diverse environment.
• Perform other duties as assigned to support the mission of the Social Services      Ministry.

Requirements

Essential Qualifications & Skills

• Proven  experience in administrative support, ideally within a non-profit, faith-based, or social services setting.
• Proficiency with data entry systems (experience with HMIS is a plus).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to maintain strict confidentiality and handle sensitive information with      discretion.
• Comfortable working in and contributing to a culturally and socioeconomically diverse      community.
• A servant’s heart, demonstrating empathy, compassion, and a willingness to go above and beyond for others.
• Alignment with St. Theresa’s values: spiritual hunger, joyful hospitality, and a passion for empowering those in need.  

Why Join Our Team?

• Mission-Driven Work:      Live out your faith daily by serving some of the most vulnerable members  of our community.
• Supportive Environment:  Become part of a warm, faith-filled family that prizes collaboration, respect, and mutual encouragement.
• Growth & Development:  Opportunities for professional development, ongoing training, and spiritual formation.
• Impactful Ministry:  Help shape and expand programs that meet critical needs—food assistance, housing support, counseling referrals, and more.