Administrative Assistant - Tax

Who We Are

Catalis is a leading government Software as a Service (SaaS) and integrated payments provider, powering a wide range of government operations at the municipal, county, state, and federal levels. Our innovative solutions are designed to streamline processes, enhance efficiency, and improve the delivery of government services to the public. At Catalis, we are committed to leveraging technology to make government interactions simpler, faster, and more accessible.

The Opportunity

The Tax Administrative Assistant is responsible for assisting the Tax Team in processing tax reports, payments, mail, and returns, maintaining the tax compliance calendar, importing returns and support into document storage, correspondence, and other administrative tax-related duties. Requirements include the ability to work independently, excellent communication and organizational skills.

This role is hybrid based in our Jacksonville, FL office.

What You Will Do

• Sorting, scanning, and distributing incoming mail
• File Annual Reports
• Coordinate obtaining signatures from officers of the company on tax returns and reports
• Mailing tax returns and other filings and correspondence, including certified mail requirements
• Maintain and manage Tax Calendar to ensure all returns are completed within filing deadlines
• Submit tax payments to numerous jurisdictions together with proof of payment for ACH payments
• Provide accounting and treasury with support of all outgoing tax payments and confirmation documentation
• Maintain electronic files of workpapers and filings
• Coordinate/assist with other projects as needed

What You Will Need to Succeed

• Bachelor’s degree and 1+ year of administrative experience preferred; significant relevant experience may be considered in lieu of a degree 
• Law or Accounting Firm / Legal, Accounting or Tax Department Experience a plus
• Proficient in MS Office applications
• Excellent oral and written communication skills with a high degree of accuracy and attention to detail
• Strong interpersonal skills exercising discretion and diplomacy in working with others including all levels of management needed; proactive 
• Thinker, positive attitude, maintain confidentiality
• Ability to handle multiple projects and shift priorities as necessary to meet deadline

What we Offer

• A dynamic and supportive work environment in a mission driven organization
• Competitive salary and benefits package, including health, dental, vision insurance
• Unlimited PTO (paid time off)
• HSA and FSA options
• 401(k) plan with matching contributions
• Paid parental leave
• ABLE matching contributions for the disability community
• Employer paid short term and long-term disability insurance and group term life insurance
• Financial and legal assistance through our EAP (Employee Assistance Program)
• Opportunities for personal development and career advancement with free access to unlimited courses via Udemy
• The chance to make a significant impact on the delivery of government services and the lives of citizens

EEO Statement

We are an equal opportunity employer and value diversity. We are committed to an inclusive environment for all. All candidates will be considered based on qualifications, merit, and business needs without regard to race, color, religion, national origin, age, non-qualifying mental or physical disability, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, veteran status, or any other characteristic protected by applicable law.