Administrative Assistant, Team Lead

Location: Vancouver, WA

Clearance Level: Public Trust / Suitability (background check required)
Position Type: Full-Time, On-Site

Position Overview

Connexus Hub, Inc., an SBA 8(a) certified small business, is seeking an Administrative Support III (On-Site Liaison) to provide direct administrative support and act as the primary liaison between contractor staff and the client in Vancouver, WA. The Liaison will oversee daily coordination of contract administrative staff, ensure tasks are completed accurately and on time, and maintain effective communication with Government stakeholders.

Key Responsibilities

• Serve as the primary on-site point of contact between leadership, the Contracting Officer’s Representative (COR), and contractor staff.


• Monitor daily activities of administrative support staff to ensure timely and accurate task completion.


• Coordinate schedules, track attendance, and ensure adequate coverage for all assigned administrative functions.


• Conduct routine evaluations of staff performance and provide mentoring, training, and task guidance.


• Facilitate effective communication with Government officials, contractor management, and administrative teams.


• Train and support team members in the use of Microsoft Office Suite, SharePoint, Adobe, scheduling systems, and administrative tracking tools.


• Support meeting preparation, document management, and task coordination.

Qualifications

• Education: High School diploma or equivalent required; Associate’s or higher preferred.


• Experience: Minimum 4 years of progressively responsible administrative experience, including prior experience supporting senior-level managers.


• Strong organizational, problem-solving, and communication skills.


• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), SharePoint, Adobe Acrobat, and conference applications (MS Teams, Zoom, Adobe Connect, etc.).


• Ability to type at least 35 WPM accurately.


• Demonstrated ability to work independently and handle sensitive information with discretion.

Compensation & Benefits

• Hourly Rate: $26.13/hr+(in accordance with the Service Contract Act wage determination for Secretary III / Administrative Assistant in Vancouver, WA).


• Estimated Annual Salary Equivalent: $54,000 – $75,000.


• Competitive benefits package including health (75% employer-paid premiums for employees and dependents), 100% employer-paid dental and vision, 401(k) with employer match, paid time off, and federal holidays.