Administrative Assistant (Temp-to-Hire)

People Architects is hiring on behalf of a respected Cleveland institution seeking a polished, highly organized Administrative Assistant to support its Philanthropy Department in a temp-to-hire capacity.

This role is perfect for someone who loves being the person who keeps everything moving — calendars tight, details clean, meetings prepped, follow-up handled, and senior leaders supported with professionalism and calm. You’ll play an important role behind the scenes in a department focused on donor relationships, executive coordination, and mission-driven work.

Responsibilities: 

• Complex calendar management & scheduling with multiple stakeholders

• Meeting prep (agendas/materials), minutes, and action-item tracking

• Data entry/record updates in a database/CRM (Altru experience is a plus)

• Confidential work with professionalism and great judgment

• High-volume admin work with strong writing and sharp attention to detail

Qualifications (required and preferred)

• 2+ years experience in administrative support, executive support, or office coordination


• Proven ability to manage complex calendars and coordinate meetings with multiple stakeholders.


• Strong proficiency in Microsoft Office (Outlook scheduling is a must; Word/Excel/PowerPoint).


• Excellent written communication (editing, proofreading, professional email/letters, meeting notes).


• Demonstrated ability to handle confidential information with discretion and good judgment.


• High attention to detail with strong organization, prioritization, and the ability to shift gears quickly in a fast-paced environment.


• Must be comfortable with data entry and maintaining accurate records in a database/CRM.


• Ability to work Monday–Friday in the office during business hours.


• Calm under pressure, professional and polished with donors/senior leaders


• Reliable follow-through and strong ownership

We are committed to a diverse and inclusive workplace. People Architects and our clients are equal opportunity employers and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Applicants for employment with any of People Architect’s clients will never be asked to provide money (even if reimbursable) as part of the job application or hiring process.

*no external agencies/3rd parties.