ADMINISTRATIVE ASSISTANT TO FLEET DEPARTMENT

Description

The Administration Assistant to the Fleet Department provides direct support to the Fleet Manager and the Safety Department in achieving Safety and Loss Control objectives such as reducing incident rates and improving Safety and Health in the work environment. 

Essential Job Functions: 

Includes, but is not limited to, the job specifications contained herein. Additional duties or job functions may be required as deemed necessary by management personnel to contribute to the team effort by accomplishing related results as needed. 

• Through administrative tasks, support the Fleet Manager in all aspects of fleet goals and objectives
• Conduct research and report to Fleet Manager on compliance requirements
• Promote  and reinforce positive safety culture through frequent interactions with personnel at all levels.
• Contribute ideas and make recommendations to aid in achieving Safety, Fleet, and Loss Control objectives
• Production of training materials (handouts, posters, booklets, binders, etc.)
• Administration of online training assignments and reports
• Assist with fleet & driver compliance programs
• Generate excel-based performance dashboards and reports using data from multiple sources. Confirm accuracy of data, resolve discrepancies, and mine trends using graphs, charts, etc.
• Assist with meeting, training and event logistics

Desired Qualifications: 

• Associate Degree preferred
• 2-4 years relevant work experience
• Experience occupational safety programs preferred
• Experience  with legal matters / litigation preferred

 What's In It For You?

• Competitive pay and growth
• Full comprehensive benefits package including medial, dental, and vision insurance.
• Vacation and PTO (paid time off)
• 401(k) plan + Company match
• Paid holidays

Requirements

· Strong communication and problem-solving skills

· Ability to develop & maintain positive relations with internal management & external customers

· Ability to meet multiple deadlines, multi-task and prioritize in a fast-paced environment

· Highly organized and extreme attention to detail

· Strong computer and data entry skills and experience with Microsoft Office 

· Customer Service Attitude

· Ability to work well both independently and in a team environment

· Occasional lifting up to ten lbs.

· Ability to work in a climate-controlled office environment

· Vision adequate (including corrected vision) to perform essential job functions

· Hearing (including corrected hearing) adequate to understand verbal information and maintain conversations for an hour or    more over a telephone in order to perform essential job functions.  

· Ability to read and write in English in order to process paperwork and communicate with clients and internal customers

· Must be able to sit or stand for extended periods of time

· Must have manual dexterity required for repetitive motions that may include the wrists, hands and/or fingers. Extended use of a computer, keypad or phone