Administrative Assistant to the CTO - Rapid Progression

About Us:
MedReview is a leading Payment Integrity company, dedicated to be the authority in affordable, quality, and appropriateness of medical care. We are seeking a dynamic and detail-oriented Administrative Assistant to support our Chief Technology Officer (CTO). The ideal candidate will be a problem solver who is proficient in managing administrative tasks, enabling our CTO to focus on strategic initiatives and technology leadership. 

Job Description:
The Administrative Assistant will provide comprehensive administrative support to the CTO, facilitating the efficient operation of our technology department. This role requires a highly organized and proactive professional who can handle confidential information with discretion.

Responsibilities:

• Manage the CTO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Handle correspondence, including emails and phone calls, directing inquiries to the appropriate department when necessary.
• Assist in tracking departmental budgets and expenses which includes monitoring and maintain accurate budget numbers so that YTD spend can be monitored.
• The Admin will be liaising with the finance department.
• Assist the CTO in processing purchases which includes:
  • Shipping/receiving equipment for new hires and collecting equipment for terminations. 
  • Updating inventory status for equipment
  • Work off the FedEx website to create shipping labels, pack boxes, organize and track the return of equipment.
  • Be the liaison for vendor purchases, working with the account manager on pricing/availability/etc 
  • Purchase items from vendor website and create corresponding POS
  • Manage packing list/ check incoming purchased inventory/ Notify finance that equipment was received.
• Maintain an organized filing system for important and confidential company documents.
• Send/receive physical equipment and properly inventory in storage room
• Retire and dispose of old inventory:
• • Contact disposal vendor
  • Inventory equipment for disposal 
  • Collect certificate of destruction 
• Facilitate internal communication within the technology department by distributing information and updates as needed.
• Schedules repairs and other on-site visits
• Manage department’s meetings and calendars. (Vacations, sick, etc.)
• Sends out companywide email alerts and notifications
• Liaison with the facility – Building management: New hires, Terms, Badges.
• Manages consultant hours in Halo
• Perform additional administrative tasks and projects as required by the CTO.

Benefits and perks include:

• Healthcare that fits your needs - We offer excellent medical, dental, and vision plan options that provide coverage to employees and dependents.
• 401(k) with Employer Match - Join the team and we will invest in your future
• Generous Paid Time Off - Accrued PTO starting day one, plus additional days off when you’re not feeling well, to observe holidays.
• Wellness - We care about your well-being. From Commuter Benefits to FSAs we’ve got you covered.
• Learning & Development - Through continued education/mentorship on the job and our investment in LinkedIn Learning, we’re focused on your growth as a working professional.

 

Salary: $85,000

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