Administrative Assistant to VP of Operations

About the role

• Are you an organized, proactive professional who thrives in a fast-paced environment? Western Welding Academy is looking for a dependable Administrative Assistant to support our Vice President of Operations. This is a vital role that keeps our operations running smoothly and ensures an exceptional experience for our staff, students, and visitors.

Key Responsibilities

• Coordinate and support day-to-day office operations
• Answer phones, manage correspondence, and maintain scheduling
• Assist in ordering office supplies through our procurement system
• Provide direct administrative support to department leadership and team members
• Maintain organized and efficient office procedures
• Foster a welcoming and professional environment for all visitors
• Troubleshoot office issues and respond to general requests
• Utilize platforms such as MS Office, Gmail, and HubSpot

What We’re Looking For

• Strong multitasking and time management skills
• Exceptional communication and customer service abilities
• Team player mindset with a positive attitude
• Ability to adapt to changes and problem-solve independently
• Detail-oriented and tech-savvy – quick to learn new systems
• Understanding of office management procedures and tools

Qualifications

• High school diploma or equivalent (required)
• Minimum of 2 years of relevant administrative experience (preferred, but not required)

Physical & Schedule Requirements

• Ability to sit for extended periods and lift up to 30 lbs
• Flexibility to work evenings and weekends as needed
• Local travel to other Western Welding Academy sites in Gillette, WY

Why Join Us?

At Western Welding Academy, we’re passionate about excellence, integrity, and providing top-tier education in the skilled trades. You'll be part of a dynamic team in a growing organization where your contributions make a real impact.