Administrative Assistant - Transplant

Hours of Work :

Days Of Week :

Work Shift :

Job Description :

Your Job:

 

Administrative Assistant professional provides general office and secretarial support services to include basic filing, reception, telephone, and word processing responsibilities.   This Role Supports and promotes the vision, mission, and strategic plans of Methodist Health System

Your Job Requirements:

• High school Diploma or Equivalent required
• 2 years of related office experience
• Able to professionally and effectively communicate (orally and in writing).
• Able to type at least 55 words per minute
• Intermediate to advanced level of proficiency in computer skills using Microsoft Office.

Your Job Responsibilities:  

• Generates accurate reports for management including utilization of graphs or merge of documents when requested.
• Maintains accurate files including facilitating requests for files made by other departments; where applicable, timely processing of files requested by customers or other third-parties; preparing files for off-site storage or scanning; and tracking files outside of the department.
• Maintains and orders office supplies and equipment. Renews maintenance contracts.
• Responsible for purchase requisitions, check requests, and monitoring budget.
• Performs accurate and efficient data entry for selected databases, including time and attendance as requested.
• Performs secretarial and receptionist duties including, but not limited to, assisting department leadership; answering department telephone and recording complete messages; collect, sort and distribute all incoming and outgoing mail; greet and assist department visitors; schedule and prepare materials as requested for meetings and appointments; schedule travel; coordinate meetings.
• Responsible for preparation, accuracy, and completeness of office communication including correspondence with other departments/individuals, preparation and distribution of minutes, and other documents as requested. Coordinate departmental meetings and other activities. Prepares and distributes department information to others as requested.
• Communicate clearly and openly
• Build relationships to promote a collaborative environment
• Be accountable for your performance
• Always look for ways to improve the patient experience
• Take initiative for your professional growth
• Be engaged and eager to build a winning team

Methodist Medical Group is the North Texas physician organization affiliated with Methodist Health System. Our fast-growing network of providers includes more than 92 MMG ambulatory clinics, an urgent care clinic, and a virtual care service known as MethodistNOW. Our employees enjoy not only competitive salaries but also the outstanding benefits package of Methodist Health System, which includes medical, dental, and vision insurance; a matched retirement plan; an employee wellness program; and more. The opportunities for career growth are equally generous. Our affiliation means being part of an award-winning workplace:

• Newsweek’s America’s Most Admired Workplaces 2026

• Glassdoor’s Best-Led Companies 2025

• Fortune’s Best Workplaces in Health Care 2025

• Great Place to Work Certified 2026-2026

• Glassdoor’s Best Places to Work 2025

• TIME’s Best Companies for Future Leaders 2025

• Military Friendly – Gold Employer 2025

• Newsweek’s America’s Greatest Workplaces for Mental Well-Being 2025

• Becker’s Healthcare Top Places to Work in Healthcare 2025

• Newsweek’s Greatest Workplaces 2025