Administrative Assistant, TX

Safety Worxs is seeking a detail-oriented Safety Administrative Assistant to join our on-site team in the NE Austin Metro area (Taylor, TX). This role requires a proactive professional who thrives in a fast-paced environment, managing high-volumes of data entry, coordinating safety documentation, and office management. The ideal candidate will have strong organizational skills, impeccable attention to detail, excellent communication abilities, and proficiency in Microsoft Excel.

Responsibilities:

• Oversee the issuance, renewal, activation, and deactivation of site access badges in compliance with company’s security protocols.


• Maintain accurate and current records in the badging system.


• Ensure all personnel have completed background verification, orientation, and required safety training prior to badge issuance.


• Manage the process for lost, damaged, or stolen badges; ensure documentation and incident reporting are completed.


• Track badge expirations and coordinate timely renewals.


• Maintain organized digital and physical files of all badging forms, photos, and authorization records for audit readiness.


• Support audits and investigations related to access control or security incidents.


• Prepare weekly and monthly reports as needed.


• Serve as the main point of contact for all badge-related inquiries from employees, contractors, vendors, and visitors.


• Collaborate closely with HR, Safety, and Client Security to resolve access issues promptly and professionally.


• Maintain inventory of badge supplies (cards, lanyards, holders, printers) and ensure operational readiness.


• Identify opportunities to streamline the badging workflow and improve efficiency and customer satisfaction.


• Collect, track, and submit large volumes of safety data using Excel and other reporting tools.


• Communicate with field personnel and management to ensure accurate and timely data reporting.


• Maintain organized safety records and databases for easy retrieval.


• Assist with office operations, ensuring all administrative tasks are handled efficiently.


• Maintain office supplies and coordinate procurement when necessary.


• Assist in scheduling meetings and training when required.


• Ensure new employees understand the required administrative processes.


• Perform other administrative and safety-related tasks as required to support project needs.

Qualifications:

• High school diploma or equivalent.


• 1-2 years of experience in an administrative role. 


• Experience handling high-volume data entry and document review.


• Proficiency in Microsoft Excel.


• Ability to extract, analyze and report data accurately and efficiently.


• Strong attention to detail and organizational skills.


• Excellent communication abilities.


• Ability to work independently and proactively solve problems.


• Proven ability to provide high-quality customer service in a fast-paced, high-volume environment.

Benefits:

• Full-time, Monday - Friday


• Free Healthcare benefits


• Dental, vision & life insurance


• 401k at 4% match


• $17.00 - 24.00 per hour depending on experience