Administrative Assistant (University)

*** This position is on-site in Memphis, TN ***

Job Summary:

The Administrative Assistant provides a broad range of administrative and support duties of a highly responsible and confidential nature. This position is responsible for preparing special reports, papers, presentations, and memoranda by gathering, summarizing, and analyzing information. The Assistant works somewhat independently. This position communicates with a diverse population, including faculty, staff, students, board members, physicians, hospital staff, and outside stakeholders. The Administrative Assistant is under the general direction of the Vice President of Strategy and Integrated Planning, responsible for an on-site, 8 hours per day, 5 days per week. This position could be subject to hours beyond the normal workday.      

Job Responsibilities: 

• Compiles, prepares, and analyzes reports to provide necessary data / information for decision making by gathering information in a confidential manner, utilizing appropriate resources.
• Communicates clearly and effectively by using outstanding verbal and written skills to clearly convey information to all audiences.
• Independently and competently utilizes university information systems to maintain records, correspondence, and reports and to facilitate timely communication by staying abreast of current software and telecommunications systems.
• Maintains an organized and efficient office by keeping department files and records in an accessible, orderly, and current condition to assure continuous workflow.
• Perform other accountabilities as assigned or directed.

Minimum Requirements: 

• Bachelor’s Degree or equivalent experience.
• Two (2) years of experience in an academic or other relevant office setting.
• Proficiency in maintaining confidential records, word processing, and data entry, with strong command of Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint, etc.); familiarity with AI-assisted tools; and expertise in the operation of computers and general office equipment.
   

Desired Requirements: 

• Bachelor’s Degree or equivalent, plus five (5) years of operations experience in an academic or other appropriate office setting.

• Exceptional organizational and communication skills, with a demonstrated ability to gather, analyze, and process student, personnel, or financial data and provide informed recommendations for improved operational efficiency.