Administrative Assistant, Youth Programs

Description

The Administrative Assistant to the Director of Youth Programs provides dedicated administrative support to ensure the efficient and effective operation of youth programs. This role includes a wide variety of tasks such as managing communications, organizing records, and assisting with the implementation of program objectives.

• Serve as the primary administrative support for the Director of Youth Programs.
• Coordinate and manage schedules, appointments, and communications for the Director.
• Assist in maintaining organized records of program activities, participant information, and compliance documentation.
• Handle correspondence, including drafting emails, newsletters, and other communications.
• Prepare reports, presentations, and meeting materials as requested by the Director.
• Support the Director in organizing program events, such as workshops, training, and community outreach efforts.
• Ensure compliance with all organizational and regulatory requirements, such as background checks and certifications.
• Manage administrative tasks related to staff training records, timesheets, and staff evaluations.
• Act as a point of contact for families and external stakeholders in matters related to youth programs, escalating as needed to the Director.

Requirements

• High school diploma or GED.
• Associate’s degree preferred.
• Minimum of one year of administrative or related experience; prior experience in youth programs or nonprofit organizations is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to handle sensitive information with confidentiality and discretion.