Administrative Assistant/Legal Secretary - Urgent Hire

Join our growing team at Fitzpatrick Lentz & Bubba as a Legal Administrative Assistant! We have openings in our Civil Litigation and Corporate Lawareas. We offer a sign-on bonus, competitive salary, strong benefits package, PTO, and flexible scheduling.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Support 2 - 3 attorneys
• Maintain pleadings, discovery indexes and closing binders
• Organize documents, exhibits, evidence, briefs, and appendices
• Create, type, edit, and compile documents and correspondence, including email and faxes
• Collect, examine, and organize evidence and other legal documents for attorney review and case preparation
• Draft and proofread correspondence and legal documents, such as pleadings and contracts
• Communicate with clients and witnesses to schedule meetings, interviews, and depositions
• Manage, organize, and maintain documents in paper or electronic filing systems
• Manage and maintain calendars for attorneys, including client meetings, court dates and times, and other appointments
• Answer phones and provide information in response to telephone calls
• Transcribe and proofread legal dictation from draft or dictated text
• Enter attorney time, review billing, conduct conflict checks, and maintain client files

SKILLS, KNOWLEDGE & ABILITIES:

• 3 - 5 years of experience in a law firm setting
• Position requires an independent, self-motivated, detail-oriented and flexible individual with excellent verbal and written communication skills, as well as the ability to interface effectively with individuals at various levels, both within and outside the law firm
• Familiar with Electronic filings with State and Federal courts, Service of Complaints and Motion Practices in Pennsylvania and New Jersey
• Excellent grammar, spelling and proofreading skills
• Accurate typing at a minimum of 60WPM (will be tested)
• Extremely proficient in Outlook, Word, Excel, PowerPoint, and legal document management systems (will be tested)
• The ability to proactively follow through and follow up is critical

ABOUT FLB

We have been consistently named a Top Workplace over the last decade due to our commitment to professional development and our collegial work environment. We offer a competitive compensation and benefits package, including health, dental, vision, life insurance, 401 (k), and other supplemental benefits.

Fitzpatrick Lentz & Bubba, P.C. is an Equal Opportunity Employer (U.S.). You will receive consideration for employment without regard to race, color, religion, national origin, age, gender, marital status, pregnancy, sexual orientation, gender identity and expression, disability, or veteran status.