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CX2 is a next-generation defense technology company founded to deliver spectrum dominance for the United States and our allies. CX2’s AI-enabled hardware and software platforms detect, disrupt and defend the electromagnetic spectrum across land, air, sea and space domains.
We are seeking an Administrative Assistant/Office Coordinator to assist our growing early-stage defense company. Our AA will be responsible for managing calendars, coordinating travel arrangements, scheduling/preparing onsite meetings, ordering/stocking kitchen supplies, collecting mail/coordinating shipping issues, and assisting with other various facility-related duties.
This role will require strong organizational skills and an ability to handle confidential information with discretion. This person will be our onsite go-to administrator, juggling multiple calendars and communications while also ensuring the office is well-stocked and tidy.
This position requires a daily in-office presence at our headquarter location in El Segundo.
Key Responsibilities
- Calendar Management: Managing schedules, scheduling meetings, appointments, and prioritizing important matters
- Communication Management: Answering phone calls, managing emails, drafting correspondence, and filtering incoming communications
- Travel Arrangements: Booking travel, arranging accommodations, and managing itineraries.
- Document Preparation: Creating presentations, reports, memos, and other documents as needed
- Meeting Coordination: Setting up meetings, preparing agendas, taking minutes, and distributing follow-up information as needed
- Onsite Visits: Working with teams to coordinate all onsite visits, ensuring visitors have signed in/executed NDAs, preparing any special accommodations (including SWAG or food/beverages) needed pre- or post-meeting(s), sending out reminders and recaps, tidying up before and after all visits
- Project Assistance: Supporting on special projects as assigned
- Office Management: Working with Operations Lead, responsible for assisting with ordering office supplies, managing office logistics and repairs, stocking kitchen/bathrooms, taking out trash, collecting mail, coordinating shipping of parts and products with Lab Technician, and being present onsite daily for any unexpected issues
- Confidentiality: Maintaining confidentiality of sensitive information, including proprietary documentation
Required Skills
- A minimum of 3 to 5 years administrative experience, preferably within a fast-paced environment
- Excellent communication skills, both written and verbal
- Strong organizational and time management skills
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Docs
- Ability to prioritize tasks and manage multiple demands
- A can-do attitude where no job is seen as too big or too small, from coordinating visits from high-ranking government officials to taking out the trash
- Discretion and ability to handle confidential information
- Detail-oriented and accuracy in work
- High School diploma required; Bachelor's Degree preferred
- Must be able to be onsite in El Segundo, CA daily; local candidates only (no relocation offered)
- Ability to work extended hours and/or weekends as needed for mission critical deadlines.
ITAR Requirements
- To Conform to US Government Regulations, applicant must be a (i) U.S. Citizen or National, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Note: Those currently on OPTs and/or H1Bs do not currently qualify for ITAR. Learn more about the ITAR here.
Bonus Points
- Start-up experience highly desirable
- Prior experience supporting multiple executives at once preferred
- Experience with Confluence, Sharepoint, Drive, Slack and other collaborative tools highly desirable
What We Offer
- Competitive salary, stock options and benefits, including health, vision and dental
- Generous PTO + most Federal Holidays observed; 401(k) at 90 days
- Professional growth and development opportunities
- Collaborative and inclusive work environment
- Access to the latest tools and technologies
$75,000 - $85,000 a year
Exact compensation may vary based on skills and experience.
CX2 is a next-generation defense technology company, headquartered in El Segundo, California. Our mission is to secure spectrum dominance for the United States and our allies, by building AI-enabled hardware and software platforms to detect, disrupt and defend the electromagnetic spectrum across land, air, sea and space. Founded by a team of veteran entrepreneurs, with backgrounds from Meta, SpaceX, Epirus and a16z, we are backed by the leading venture investors in the defense ecosystem.
Equal Opportunity Employer
CX2 is committed to equal employment opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, veteran status, or any other protected characteristic under federal, state, or local law, including those with a criminal history, in compliance with the CA Fair Chance Initiative for Hiring Ordinance.
To view CX2's privacy policy, please visit: https://www.cx2.com/privacy
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