Administrative Assistant/Receptionist

Avocet MRO Services has an immediate opening at our location in Sanford, Florida for an Administrative Assistant/Receptionist.  Benefits include Paid Time Off, Paid Holidays, 401K, and Medical/Dental/Vision/Supplemental Insurance.

Summary

This front-desk role is pivotal in providing excellent first impressions, maintaining smooth office operations, and supporting our staff with a range of administrative tasks.  The ideal candidate is highly proficient in desktop computer applications, exhibits a polished and courteous demeanor, and thrives in a fast-paced environment.  Bilingual fluency in English and Spanish is preferred.

Duties

• Greet and assist visitors, clients, and vendors with professionalism and courtesy


• Sign guests in to the company computer system


• Monitor Reception area and ensure that no unapproved visitors are permitted access to the facility


• Answer and direct phone calls in a timely and efficient manner


• Manage incoming and outgoing correspondence, including emails, and packages


• Perform general administrative duties such as data entry, filing, scanning, and copying


• Schedule and coordinate appointments, meetings, and conference rooms


• Maintain a clean and organized front office and reception area


• Assist various departments with document preparation and clerical support


• Requisition office supplies and manage inventory


• Uphold confidentiality and handle sensitive information with discretion


• Translate and communicate basic information between English and Spanish, as needed


• Assist in planning company events


• Create documents in Microsoft Word and Microsoft Excel such as company newsletters, event budgets, signs, letters, etc.
  


• Coordinate correct completion of paperwork with employees and transmittal to appropriate agencies when applicable


• Schedule employee training

Qualifications

• High school diploma or equivalent


• 2+ years of experience in a receptionist or administrative support role


• Strong desktop computer skills (Microsoft Office Suite, Email, and Scheduling tools)


• Strong online computer skills (Microsoft 365, researching various topics, etc.)


• Excellent verbal and written communication skills in English (additional fluency in Spanish preferred)


• Reliable, punctual, and able to work independently or as part of a team


• Professional appearance and demeanor


• Strong organizational skills and attention to detail


• Ability to handle multiple tasks and prioritize effectively

Preferred Skills

• Experience in a bilingual or multicultural work environment


• Strong knowledge of office equipment such as printers, fax machines, and multi-line phone systems
  

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is located at our aircraft maintenance facility at an active airport.  The Administrative Assistant/Receptionist works in a front office setting adjacent to an airplane hangar, where you'll be part of a busy, hands-on aviation operation.  While the office space is climate-controlled and professional, you may occasionally hear the sounds of aircraft engines, maintenance tools, and hangar activity nearby.  At times, you'll encounter the distinct smells associated with aviation maintenance - such as jet fuel, lubricants, or cleaning solvents - especially during high-traffic periods.  This unique setting offers a dynamic, fast-paced workplace ideal for individuals who enjoy being close to the action in the aviation industry, while still working in an administrative and customer-facing role.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands of this position are typical for an office-based receptionist role.  The employee must be able to:

• Sit for extended periods while using a computer or answering phones


• Use hands and fingers for typing, writing, and handling paperwork


• Frequently walk short distances within the office or facility


• Occasionally lift and carry office supplies or packages up to 25 pounds


• Speak clearly and listen effectively in person and over the phone


• Maintain focus and attention to detail in a busy, sometimes noisy environment

How to Apply

Please submit your resume and a brief cover letter outlining your qualifications and why you're interested in this position.  Resumes submitted without a cover letter may not be considered.

EOE/DFWP