Administrative Assistant/Receptionist

Administrative Assistant/Receptionist

Job Summary:

The Administrative Assistant/Receptionist will serve as the first point of contact for visitors and callers, ensuring a professional and welcoming environment.  In addition to daily receptionist duties, this role will provide critical support to the Human Resources team, assisting with recruiting, onboarding, and new hire orientation.  The ideal candidate is organized, detail-oriented, and capable of handling a wide variety of administrative and HR-related tasks with discretion and professionalism.

Whitaker Construction, founded in 1953, has over 70 years of experience in the heavy civil and underground utility construction industry. Whitaker, an ESOP (Employee Stock Ownership Plan) company, has become one of the largest contractors in the intermountain area with more than 600 employees and nearly 70 crews. We perform sanitary sewer, storm drain, culinary water, irrigation, earthwork, roadway construction, dams, landfills, natural gas pipelines, industrial piping, and telecommunication projects primarily in Utah, Idaho, Nevada, Wyoming, Colorado, and Oregon.

Key Responsibilities:

Reception & Office Administration

• Greet and assist visitors, clients, and employees in a professional and courteous manner.


• Answer, screen, and route incoming calls; take accurate messages as needed.


• Manage incoming and outgoing mail, deliveries, and office correspondence.


• Maintain the front desk area, conference rooms, and common areas to ensure a clean and professional appearance.


• Provide general administrative support such as filing, scheduling, and ordering office supplies.

Human Resources Support

• Assist HR staff with recruiting tasks, scheduling interviews, coordinating candidate communication.


• Support the recruiting process by sourcing applicants, tracking applicants, and maintaining candidate files.


• Prepare onboarding materials and assist with the coordination of new hire orientation sessions.


• Maintain HR records, including employee files, training documentation, and compliance paperwork.


• Support employee engagement initiatives, training events, and other HR projects as assigned.

Qualifications:

• High school diploma or GED required.


• At least 6 months to 1 year of related administrative or receptionist experience.


• Professional, polished telephone etiquette.


• Ability to deal effectively with the public and employees in various situations with courtesy and professionalism.


• Strong organizational skills: able to multi-task, meet deadlines, and maintain accurate records under pressure.


• Proficiency with Microsoft Office programs (Outlook, Word, Excel).


• English / Spanish communication skills.


• Familiarity with office equipment including telephone forwarding.


• Willingness to train and become proficient in Whitaker Construction Co., Inc. software.


• Demonstrated ability to establish and maintain effective working relationships across the organization.

Whitaker Construction offers an exceptional benefit package including:

• Employee Stock Ownership Plan (ESOP). Employees earn shares in the company – All employees have ownership in the company and its success


• Competitive wages


• Health, Dental, Vision, Life, Short Term Disability, Supplemental Insurance


• 401 K and Match


• Vacation


• Paid Holidays


• Paid Personal Days


• Quarterly Incentive Program (profit sharing)


• Referral Bonuses


• Employee Assistance Program (EAP)

Reasonable Accommodation Statement

The ADA defines “reasonable accommodation” as a change or adjustment to a job or work environment that allows a qualified individual with a disability to satisfactorily perform the essential functions of a particular job and does not cause an undue hardship for the employer.

Whitaker Construction is an “equal opportunity employer.” Whitaker will not discriminate and will take “affirmative action” measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, creed, color, national origin, or sex.

Women and minorities are encouraged to apply.