Administrative Assistant-Residential

Description

Living Resources is a non-profit human services agency. Our core purpose is to support and empower individuals with disabilities or other life-challenging conditions to live with dignity, independence, and happiness.

Living Resources works with, and for, families by providing peace of mind. All employees are to be respectful and supportive of families. We are working with them as partners, providing care and services.

To work for Living Resources is to make a difference in the lives of others. Living Resources provides individuals with disabilities and special needs the support they need to thrive and lead active, full lives. For many Living Resources employees, their work becomes an experience where they find fulfillment and develop both personally and professionally.

The Administrative Assistant of Residential is primarily responsible for support and assistance to the Assistant Directors and Program Directors.

An administrative assistant's duties encompass a wide array of tasks, including answering phones, managing schedules and calendars, coordinating meetings, handling correspondence, and providing general office support.

• Answering phones and directing calls.
• Responding to emails and other inquiries.
• Drafting and proofreading correspondence, reports, and other documents.
• Maintaining professional communication with colleagues, individuals, and visitors.
• Scheduling meetings.
• Managing calendars and ensuring timely reminders.
• Coordinating schedules for multiple individuals.
• Preparing meeting agendas and materials.
• Taking and distributing meeting minutes.
• Following up on action items from meetings.
• Greeting and assisting visitors.
• Maintaining office supplies and equipment 
• Ordering and receiving office supplies.
• Sorting and distributing mail and faxes.
• Managing files, both physical and digital.
• Entering data into databases and spreadsheets.
• Maintaining accurate records and files.
• Tracking, updating and maintaining office databases.

Requirements

• High school diploma or GED. 
• Must type at least 30 wpm, 
• Proficient in Microsoft Word and Excel
• 3 years of administrative office experience.
• Valid NYS Drivers’ License
• Reliable Transportation