Administrative Assistant/Scheduler

About Us

Interim HealthCare is a leading provider of home care services dedicated to delivering compassionate, high-quality care to our clients. We are growing and seeking a dependable, detail-oriented Office Assistant & Scheduler to join our team.

Position Summary

The Office Assistant & Scheduler plays a key role in daily operations by coordinating caregiver schedules, supporting office administration, and ensuring effective communication between clients, caregivers, and management. This position requires strong organizational skills, multitasking ability, and a proactive mindset.

Key Responsibilities

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  Schedule and coordinate caregiver shifts to meet client needs

  
  


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  Maintain accurate client and employee records

  
  


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  Answer incoming calls and assist clients and caregivers professionally

  
  


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  Communicate schedule changes promptly and efficiently

  
  


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  Ensure timely and accurate communication among caregivers, clients, and managers, including addressing and escalating concerns appropriately

  
  


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  Assist with payroll data entry and timesheet tracking

  
  


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  Support recruitment, orientation, and retention of qualified staff

  
  


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  Assist with hiring and onboarding documentation

  
  


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  Perform fingerprinting and I-9 verification

  
  


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  Provide general administrative support (filing, scanning, data entry, email management)

  
  

Minimum Education & Experience

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  High school diploma required; Associate or College degree preferred

  
  


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  Previous scheduling or administrative experience (home care experience preferred)

  
  

Qualifications

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  Strong organizational and time management skills

  
  


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  Excellent communication skills (written and verbal)

  
  


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  Strong problem-solving and negotiating skills

  
  


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  Proficient in Microsoft Office (Excel, Word, Outlook)

  
  


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  Ability to manage multiple priorities in a fast-paced environment

  
  


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  Professional, dependable, and detail-oriented

  
  


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  Ability to pass required federal and state background checks

  
  

Preferred Qualifications

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  Experience with home care software (AxisCare or similar)

  
  


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  Knowledge of caregiver scheduling best practices

  
  

Working Conditions & Physical Requirements

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  Work performed in a standard office environment

  
  


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  Ability to work a flexible schedule (part-time or full-time)

  
  


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  Light physical activity, including occasional lifting up to 20 lbs., and frequent sitting, standing, or walking

  
  

What We Offer

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  Competitive pay

  
  


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  Supportive team environment

  
  


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  Opportunity for growth

  
  


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  Meaningful work serving the community

  
  

If you are organized, dependable, and thrive in a fast-paced environment, we would love to hear from you.