Administrative Associate

Our VCSS West Sacramento site is looking for an Administrative Associate that brings hands-on experience with accounts payable and timekeeping or payroll support, is highly organized and proactive. You’ll help with coordinating trainings, manage invoices, and ensure our office reflects the professional, welcoming environment we strive to provide for our staff and community. If this sounds like you, we'd love to meet you! 

Why Victor?

• Learning Organization: Victor provides the best training for new grads and clinicians looking to begin their career!


• Leadership Development: Victor provides employees leadership training and promotes within! Many of our executive leadership team have been promoted from entry-level positions!


• Reimbursements: Victor provides reimbursements for license registration fees, CEUs, travel, internet/cell phone usage and more!


• Loan Forgiveness: Victor employees can apply for Public Service Loan Forgiveness!

Job Summary:

Under the direction of the Administrative Supervisor, the Administrative Associate is responsible for providing office support services as assigned. This position will have a high emphasis on accounts payable, timekeeping, and support with training coordination.

Essential Functions:

• Provides general administrative support including: a) Maintaining complete and accurate data entry within established timelines, b) Providing effective phone coverage, c) Maintaining an effective filing system, d) Monitoring and maintaining office supplies.


• Liaison to the Corporate Training Department and manages onsite training functions including pre-function administration, room preparation, and post-function reporting.


• Communicates effectively with appropriate site personnel in a professional manner regarding assigned tasks that integrate with site processes.


• Assists with administrative functions of intakes, completing paperwork and assisting with client files.


• Identifies areas of improvement to maintain excellence in the administrative processes and makes suggestions to Administrative Supervisor.


• Performs additional responsibilities as assigned and if applicable to the site as follows: a) Manage site needs, b) On-site technical support to all staff, c) Processes payroll, d) Manages psychiatric department needs, e) Support HR needs, f) Administrative functions (if assigned to Administrative Office).

Minimum Required Education and Experience:

• High School or general education degree (GED).


• Six months of administrative support experience.


• Accounts Payable experience highly desired- specifically handling invoices and expense reports from start to finish.


• Timekeeping experience preferred, full-cycle payroll experience is a plus. 


• Must be highly organized and detail-oriented, with the ability to work independently and take initiative while following direction. 

Position/Program Requirements:

• Must possess a valid California driver's license, personal automobile insurance and driving record that meets the standards outlined in the Agency’s Personnel Policy: Motor Vehicle Operating Standards.


• Must be physically and mentally fit in accordance with the Agency’s Personnel Policy: Physical Fitness Standards and Examinations. Must be willing to complete a Tuberculosis (TB) test and drug screening test.


• Must complete a personal background investigation conducted by the State of California.

Physical Requirements:

• Have an adequate range of body motion and mobility to work in a residential, office or outdoor environment including standing and walking (even and uneven surfaces), alternating between standing and sitting for extended periods of time, bending, kneeling, twisting, reaching balancing and occasional carrying and lifting up to 25 pounds occasionally, and up to 10 pounds frequently.


• Must be able to sit for prolonged periods of time.

Compensation: 

• Pay Range: $21.51/ per hour - $29.58/per hour (actual salary is dependent on verification of applicable experience above the minimum qualifications for the role)


• Additional $1.92 per hour for Bilingual in Spanish 

Benefits:

• Low cost Medical, Dental and Vision


• Life Insurance plan for employee and family


• 8 Paid Holidays, PTO and Sick pay


• Retirement Savings Plan (403B)


• 100% Employer Funded Retirement Plan


• Employee Assistance Program


• Mileage Reimbursement


• Verizon Wireless Discount


• Employee Referral Bonus Program