Administrative Associate

• Medical


• Dental


• Vision


• Life


• 401(k)

Administrative & Office Support

• Manage and organize dealership paperwork, including deal jackets, contracts, and internal documents


• Maintain accurate filing systems (digital and physical) for HR, sales, and compliance records


• Answer phones, greet customers, and direct inquiries to appropriate departments


• Assist with data entry and ensure accuracy across dealership systems

Sales & Finance Support

• Process and audit deal paperwork for completeness and compliance


• Submit documents to lenders and track funding status


• Assist with title work, registrations, and lien processing


• Support F&I managers with contract packaging and follow-up

Accounting & Payroll Assistance

• Post deals and assist with daily deposits


• Reconcile schedules and assist with basic accounting tasks


• Support payroll processing, timekeeping verification, and employee records

HR & Compliance

• Maintain employee files, ensuring proper documentation (I-9s, W-4s, onboarding paperwork)


• Assist with onboarding and offboarding processes


• Ensure compliance with state and federal regulations related to dealership operations

Customer Service

• Provide a high level of customer service in person and over the phone


• Resolve basic customer concerns or escalate as needed


• Follow up on outstanding documentation or customer requests

• Strong organizational and multitasking skills


• High attention to detail and accuracy


• Proficiency in Microsoft Office and DealerTrack


• Excellent communication and customer service skills


• Ability to work in a fast-paced, deadline-driven environment


• Prior dealership or administrative experience preferred