Administrative Associate II

Agency

Dept of Transportation

Division

State Hwy Administrator - Div of Hwys

Job Classification Title

Administrative Associate II (S)

Position Number

60024701

Grade

NC02

About Us

It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.

Description of Work

This administrative position performs various clerical duties for the Charlotte Equipment Shop. Duties will be assisting office personnel in the processing of invoices, purchase requisitions, purchase orders, and travel reimbursements, ordering office supplies, correspondence and filing, answering multi-line phones, initiating calls to vendors with questions regarding invoices, updating equipment mileage/hours, completing equipment work orders, and entering fuel/lube data, perform monthly safety audits, assist with daily time entry, perform bi-weekly and annual fuel/lube inventory, reconcile purchase card transactions, research vendors, charge out fuel and lube, scan documents and other duties deemed necessary by the Equipment Area Superintendent. Knowledge in state government related personnel policies, procedures and programs.  Must have the ability to work closely with others and possess good communication skills, both orally and in writing.  Must have computer experience including Word and Excel; experience with SAP/BEACON/ARIBA is preferred.  Must have experience in record keeping with an emphasis on numbers. The selected applicant will be expected to legally operate a motor vehicle.

Knowledge Skills and Abilities/Management Preferences

Knowledge, Skills and Abilities / Competencies:

Salary Grade: NC02: Salary Range: $31,200 - $49,340

Management prefers applicants with the following:

• Experience in record keeping

• Customer service experience, including resolving customer issues

• Experience with Microsoft Office using programs such as Access, Word, and Excel

• Experience with letter writing, using correct spelling, punctuation and proofreading

• Experience interpreting and/or explaining policies, procedures, and laws

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Minimum Education and Experience of Requirement:

High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.

It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Pamela Hines Aldridge

Email:

[email protected]