Administrative Associate II - (Columbus CI)

Agency

Adult Correction

Division

COO - OPS - Institutions Operations

Job Classification Title

Administrative Associate II (S)

Position Number

60072302

Grade

NC02

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

Salary Range: $31,200 - $51,249

Reporting to the Administrative Officer II, this position is responsible for providing secretarial/clerical support to the Administrative Officer II, the Administrative Department, and the Maintenance Department as needed. Job responsibilities include, but are not limited to, the following:

- Maintaining fixed asset inventory/records and reports.
- Entering, tracking, and reviewing time sheets using FIORI/Integrated HR-Payroll System and Employee Self Service time review.
- Training new employees in Employee Self Service functions.
- Serving as facility site security coordinator, credit card holder, and back-up to answering facility phones.
- Assisting Personnel Department with managing records for 224 staff positions.
- Taking meeting minutes, creating spreadsheets, and maintaining data within.
- Maintaining records and correspondence using computer, filing system, e-mail application, and all standard office equipment.
- Carrying out both oral and written instructions, reviewing completed tasks to ensure accuracy, and meeting daily and monthly deadlines.
- Assisting in handling personnel questions, onboarding new staff, and scheduling Correctional Officer interviews.

Knowledge Skills and Abilities/Management Preferences

• Experience using clerical and/or secretarial skills
• Experience using Microsoft Excel
• Experience using Microsoft PowerPoint
• Experience using Microsoft Word

There was an update to the salary range effective February 01, 2026. The new salary range is $31,200 - $51,249.

This is a full-time position (40 hours per week) with State Benefits.

Note to Current State Employees:

The salary grade for this position is NC02.  State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position.  If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity.  Based upon these factors, a pay increase May result.

About Columbus Correctional Institution:

Columbus Correctional Institution is located in Whiteville, North Carolina and houses up to 698 male offenders in a medium custody facility.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school or General Educational Development (GED) diploma and one year of administrative experience

Or

An equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Lyndsey Ryan Schrier

Email:

[email protected]