Administrative Associate II (Portland, OR - US)

Interested in joining a growing company where you will work with talented colleagues, enhance a supportive and energetic culture, and be part of the climate solution? At Energy Solutions, we focus on the big impacts. And we believe that market-based programs can be a powerful force to deliver large-scale energy, carbon, and water-use savings. Since 1995, we’ve harnessed that power to offer proven, performance-based solutions for our utility, government, and institutional customers.

Energy Solutions is currently seeking a Temporary Administrative Associate II (20 hours per week) to provide administrative support to our Business Services department, as well as reception duties for our Portland office. The person filling this role must be flexible and adaptable to changing circumstances with patience and professionalism.

Responsibilities include, but are not limited to: 

• Event Planning
  
  
  
  • Team Meetings (weekly/monthly)
  
  
  • Team Building Events
  
  
  • Offsite planning
  
  
  • Birthday Card/Celebration Coordination
  
  
  
  


• Meeting Notes
  
  
  
  • Organizing and recording minutes
  
  
  
  


• Program Support
  
  
  
  • Organizing claim forms and sending to clients
  
  
  • Assist with invoicing
  
  
  • Update internal budget tracker
  
  
  
  


• Answer calls


• Owner of meeting space
  
  
  
  • Calendars
  
  
  • Following up with reminder
  
  
  
  


• Travel coordinator


• Emergency preparedness coordinator


• Collaborate with Administrative Professionals Team to support company events


• Bench Strength for peers
  
  
  
  • Support other functional groups when peers are out of office
  
  
  
  


• Intermediate MS Office Suite proficiency and ability to learn Slack, etc.
  
  
  
  • Word/Excel/PowerPoint
  
  
  • Support ad-hoc projects as directed by Operations team and supervisor 
  
  
  
  

Minimum Qualifications: 

• 2-5 years of administrative experience in a fast-paced office environment


• Intermediate proficiency in the MS Office suite including Outlook, Word, Excel and PowerPoint (skills tests will be required during the interview process)

Preferred qualifications:

• BA or BS degree in Business Administration or a related field preferred, but not required


• Business writing ability with strong spelling, punctuation, and grammar


• Exceptional time management, organizational, and multi-tasking skills with strong attention to detail


• Ability to work both independently and collaboratively while juggling competing priorities


• Demonstrates initiative, flexibility, accountability, and ownership of assigned tasks


• Must be able to learn and practice aseptic cleaning techniques throughout the office


• A proven professional or personal commitment to the betterment of the environment and the reduction of GHGs is a plus but not required

Compensation to commensurate with experience with the pay band of  $25 - $30/Hourly

Compensation is commensurate with experience and includes a generous retirement package. Energy Solutions provides an excellent benefits package including medical, dental and vision insurance, other pre-tax contribution plans and an Employee Stock Ownership Plan (ESOP).

AI Use

At Energy Solutions we believe in the importance of authentic interactions and equitable opportunities. We base our candidate selection on one’s own skills, knowledge, and experience. To ensure the integrity and fairness of our interview process, the use of artificial intelligence (AI) tools (including Generative AI) or other means to generate or assist with responses during interviews is strictly prohibited. This practice supports our commitment to create a transparent and equitable space where skills, knowledge and experience skills can truly shine.

Equal Opportunity Employer

Energy Solutions is an affirmative action-equal opportunity employer and prohibits discrimination and harassment of any type. We afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristics protected by law. Energy Solutions conforms to the spirit as well as to the letter of all applicable laws and regulations.

Office Locations and a Remote Workforce

Energy Solutions operates as a predominantly remote workforce with offices in  six different locations. Employees who reside within 40 miles of an office (except New York) will be assigned to that location, though in-office attendance requirements may vary by team. At this time, we are not accepting applications from candidates residing in the following states: Delaware, Kentucky, Mississippi, Montana, Nebraska, North Dakota, and Wyoming.

Background Check Information

Information will be requested to perform the compulsory background check. A drug screen and authorization to work in the U.S. indefinitely are preconditions of employment. Energy Solutions is an equal opportunity employer.

Reasonable Accommodations 

Energy Solutions is committed to providing access and reasonable accommodation for individuals with disabilities. If you require accommodations in completing this application, interviewing, and/or completing any pre-employment testing, or otherwise participating in the employee selection process, please email [email protected].

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