Administrative Associate - Level III - General Management

In this role, you will make an impact in the following ways:

• Provide reliable administrative support by coordinating documents, managing schedules, organizing information, and assisting leaders and teams with daily operational needs to keep departmental activities running smoothly.


• Maintain accurate records and reports by collecting, compiling, verifying, and entering data into spreadsheets, databases, presentations, and other office systems to support informed decision-making.


• Improve communication and responsiveness by preparing professional correspondence, coordinating meetings and conference calls, welcoming visitors, and responding promptly and accurately to internal and external inquiries.


• Support financial and payment processes by preparing vendor and supplier payment documentation, submitting payment requests, and communicating with accounts payable and payees to help ensure timely and accurate processing.


• Strengthen departmental efficiency by maintaining policies and procedures, organizing documentation, and following established processes to promote consistency, accuracy, and compliance.


• Contribute to problem-solving and business improvements by conducting research, preparing statistical reports, addressing complex information requests, and participating in projects that improve departmental processes and performance.


• Demonstrate initiative and independent judgment by completing routine and complex administrative assignments with limited supervision, prioritizing responsibilities, and proactively addressing challenges to meet deadlines and organizational goals.


• Share knowledge and support team success by serving as an informal resource for less experienced colleagues, sharing best practices, and collaborating with team members to foster a productive, knowledgeable, and supportive work environment.

To be successful in this role you will need the following: 

•   Take initiative and demonstrate a sense of urgency by approaching administrative responsibilities with enthusiasm, proactively addressing challenges, and identifying opportunities to improve processes and departmental efficiency.
•   Communicate clearly and professionally by tailoring communication to different audiences, providing accurate information, preparing effective reports and correspondence, and ensuring stakeholders understand important updates and expectations.
• Maintain a strong customer focus by responding promptly to internal and external inquiries, understanding customer needs, resolving concerns, and delivering reliable administrative support that builds trust and positive working relationships.
• Demonstrate accountability and follow-through by taking ownership of assigned responsibilities, maintaining accurate records, meeting deadlines, and ensuring commitments are fulfilled in accordance with departmental standards and procedures.
• Plan and prioritize work effectively by organizing competing responsibilities, coordinating schedules, managing deadlines, and aligning daily administrative tasks with departmental priorities and organizational goals.
• Develop strong data analytics skills by accurately collecting, validating, interpreting, and analyzing information to identify trends, recognize potential issues, and provide meaningful insights that support informed business decisions.
• Present data in a clear and meaningful way by creating organized reports, spreadsheets, dashboards, and visual presentations that communicate key findings, explain root causes, and highlight opportunities for improvement.
• Value diverse perspectives and collaborate effectively by respecting different backgrounds, experiences, and ideas, building positive relationships with colleagues, and contributing to an inclusive work environment that encourages teamwork, innovation, and continuous improvement.

Education, Licenses, Certifications: 
High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations. 

Experience: 
Requires significant relevant work experience or specialized skills obtained through education, training or on-the-job experience.

Additional Information:

First Mode is a Seattle-based innovation hub within Cummins, leading the development of advanced hybrid solutions that deliver progress now on the journey towards decarbonization. We are a fast-paced, entrepreneurial organization shaping the future of the Cummins Industrial Markets portfolio and are looking for a talented administrative professional to join our growing team.

Work Location & Travel

• This position is designated as a hybrid role; however, the successful candidate is expected to work primarily onsite in the Seattle First Mode office to support leaders, visitors, and day-to-day office activities.
• Flexible remote work may be accommodated on an occasional basis based on business needs and manager approval.
• Limited travel is expected, including periodic travel to the Centralia facility and occasional domestic travel to support leadership meetings, team events, customer visits, and other business activities.