Administrative Clerk

Administrative Assistant (Sales Department)

Detailed-oriented and proactive administrative assistant to support the sale department. In this role, you will provide essential administrative support to ensure the smooth operations of the office. 

Responsibilities Cloud Include: 

• Providing sales administrative, customer-service, and branch support. 
• Answer inbound calls, and determine if a message is to be taken, or call needs to be directed to the appropriate person. 
• Greet/Receive front office guest. 
• Answer inquiries.
• Gather and distribute, orders, outbound/inbound mail and faxes. 
• Data entry of sales orders, reports, purchase orders and other documents as needed. 
• Run reports 
• Create and format documents, such as reports, invoices, letters, financial statements, presentations - using a various software tool. 
• Organize and manage, scheduled appointments for sales and executives. 
• Preform day-to-day administrative tasks such as ordering office supplies, managing files, and basic booking and filling. 
• Process and follow up on, on-hand and assigned tasks. 
• Research, problem resolution for customers, and sales invoices. 
• Coordinate with purchasing department for branch supplies. 
• Assist with collection efforts 
• General support. 

Requirements: 

• Phone etiquette 
• Computer skills including working on MS, office products: outlook, Excel, Word, and PowerPoint. 
• Typing skills (40-50 wpm)
• Attention to detail / accuracy 
• Ability to communicate effectively and professionally. 
• Bilingual a plus, not required. 
• 2 years previous administrative or clerical experience preferred, not required. 
• Highschool diploma or GED 

Monday - Friday 8 am to 5 pm