Administrative Coordinator

We are looking to hire an entry level and very detail oriented Administrative Coordinator to our team in Fort Wayne, IN! 

Our Administrative Coordinator is responsible for managing daily clerical tasks and providing administrative support to the management team to ensure smooth and efficient workflows.  Our Administrative Coordinator must have exceptional communication skills, a positive attitude, be a team player, a self-starter, adapt to changing priorities, and have a great work ethic. You must also be able to multi-task by using critical thinking skills, work in a fast-paced environment, and always focus on attention to detail.  

If you have previous administrative experience, a positive attitude, excellent administrative and communication skills, and have a great work ethic, then we can't wait to meet you! 

Please note: This position is located on-site at our southwest office located at 7845 Carnegie Blvd.  You must be able to travel to our other offices in Fort Wayne and Warsaw and be able to run errands as needed. 

About OMSA:

At Oral and Maxillofacial Surgery Associates (OMSA), we are a full-scope practice featuring a team of exceptionally qualified oral and maxillofacial surgeons in the Tri-State regional area with over 100 years cumulative oral surgery experience.  Our mission is to provide nothing less than outstanding care so that you can live your best life.  Many in the Fort Wayne area consider us to be the THE oral surgery group thanks to our proven track record.  While many people seek out oral surgeons for expertise in the mouth, our oral and maxillofacial surgeons also specialize in surgical and non-surgical facial cosmetic enhancements to restore a youthful appearance. 

Essential Job Responsibilities:

• Support management with ongoing projects and clerical tasks
• Ability to compose professional correspondence, flyers, and emails
• Provide exceptional customer service to internal staff and external customers, vendors, referrals
• Data entry into databases and other systems; accuracy and thoroughness in all tasks
• Cross train to assist with credentialing of staff for hospitals 
• Manage sponsorship requests, coordinate schedules for dinners, photo shoots, travel/dinner arrangements, etc
• Complete office administrative tasks including ordering and managing office supplies, office forms, business cards, and calling for service on copiers; copying, filing, assisting with projects
• Assist with purchasing and delivering gifts for referrals, staff, etc as needed
• Create flyers in Canva and coordinate/communicate staff events (i.e. Staff Appreciation, Chili Cook-off, etc)
• Monitor office appearance indoor and outdoor (i.e. holiday decorations, outdoor planter boxes)
• Excellent verbal and written communication skills
• Perform other various related office tasks as assigned by Practice Administrator and Management team
• Assist the Front Desk, Insurance/Finance, and Phone Scheduling Department as needed and once fully cross trained

Skills/Qualifications:

• High School Diploma or GED (required)
• Excellent communication and interpersonal skills (required)
• Highly efficient in time management skills (required)
• Strong data entry and computer skills with Microsoft Office and Outlook (required)
• Previous work experience in an office setting (required)
• Previous work experience in a medical/dental office (preferred)

To apply, please go to https://careers.omsafw.com and include your resume along with a cover letter describing why you would be the best candidate to join our awesome team and also include your hourly wage requirements.

We are an equal opportunity employer.