Administrative Coordinator

We are a single doctor orthodontic specialty practice located in Clearwater, FL looking for a professional, vibrant, and skilled Administrative Coordinator to lead our Orthodontic Administrative Team.

The ideal candidate is a team player with excellent communication skills, a natural servant leader, punctual and has a professional demeanor.  A positive attitude, confidence, creative tendencies, and self-driven qualities are desired. Administrative experience is required. Bilingual in Spanish is a plus.

Job Description:

Responsible for managing administrative operations and leading the admin team.  Works in concert with the Clinical Coordinator to achieve the strategic goals of the practice while focusing on a patient-centric model. 

Duties include and are not limited to:

• Effectively and efficiently coordinates the day-to-day execution of administrative operations in the office


• Trains and develops administrative team members while following office training programs/guidelines


• Promotes a practice culture that encourages top performance and high morale


• Makes recommendations about admin staff performance appraisals and discipline


• Admin reporting and monitoring of the office KPIs. 

• Manages patient communications
  

• Updates phone system preferences


• Facilitates morning meetings

• Coordinates admin supply ordering  


• Communicates with vendors and coordinates day-to-day functions of the office maintenance
  

• Other management and administrative duties as assigned

Job Type:

Full-time (40 per week) (On-site)  

Hours : M-F

*NOTE:  This is a FULL TIME position. The employee must be available to work the required employee hours. 

Benefits:

• 401(k)


• Paid time off


• Holiday Pay


• Employee Discount

Schedule:

• Day shift


• Monday to Friday

Ability to commute/relocate:

• Local position in Clearwater, FL

Education:

• High school or equivalent (Required)


• Associates Degree or higher (Preferred)

Qualifications:

• Outstanding written and verbal communication skills
  


• 2+ years of administrative/customer service experience (Required)
  


• Competent in Microsoft programs/applications (Required)


• Dental/Orthodontic Knowledge  (Preferred)


• 1+ years of management/leadership experience (Preferred)
  


• Bilingual (Preferred, Spanish a plus)