Administrative Coordinator

Benefits and Compensation: 

• Salary range (LEVEL 3) - $82,324 to $113,039 


• Employer-paid medical, dental, vision, and life insurance (full family coverage) 


• Generous sick and paid time off (PTO) 


• Long-term disability plan 


• Defined Contribution plan - 401(k) (with employer contribution) 


• Defined Benefit plan 


• Relocation assistance 


• Position covered by the WEA/WEASO Collective Bargaining Agreement 

Responsibilities: 

• Ensure timely pick-up and accurate distribution of USPS office mail. Coordinate this effort with accounting and membership staff. 


• Coordinate with vendors (UPS, Johnson-Cox, Iron Mountain, etc.) to ensure deliveries/pickups are promptly and accurately handled for HQ. 


• Process and deliver all outgoing USPS mail. 


• Responsible for all outgoing shipping and delivery requests for HQ. 


• Scan and email all necessary invoices, reports, etc. to the appropriate department or staff. 


• Enter all membership drop requests into NEA360. 


• Regularly update the internal staff directory. 


• Responsible for the supply levels and routine maintenance of equipment as it relates to the postage meter, UPS computer, and copy machines in the copy enter. 


• Ensure postage, business reply permits, and other associated necessities are properly maintained for uninterrupted business in the copy center. 


• Order and maintain all paper inventory for HQ. 


• Schedule HQ meeting rooms for both internal staff and external partners via the master calendar. 


• Check and return voicemails or re-route them as appropriate. 


• Coordinate with the Light Maintenance Tech/Custodian/Grounds to ensure safety and health equipment (e.g., masks, etc.) are made available to HQ or Councils. 


• Coordinate with shredding company to ensure all bins are emptied as necessary. 


• Update signage around HQ as necessary. 


• Provide virtual or in-person support for the annual RA (Representative Assembly). 


• Access the safe and mail out A/P (Accounts Payable) checks as needed. 


• When directed, assist other departments in HQ with various special projects which may include inventory, meeting preparation, printing support, purchasing support, communications, etc.  


• Reporting, invoicing, tracking, coding as deemed necessary and appropriate for cost center BC01.  


• Process staff vouchers as directed.  


• Provide in-person support as requested or deemed appropriate for HQ staff, vendors, leaders, members, etc.  


• May order supplies for the HQ front desk, copy center, or other departments.  


• Other duties as assigned. 
  

Minimum Qualifications: 

• High school diploma or GED equivalent.  


• Demonstrated experience providing high-level administrative coordination and logistical support in environments that require independent decision-making, discretion, and the ability to support organizational leaders or cross-departmental functions
  


• Ability to operate standard office equipment. 


• Experience with and ability to learn various technologies including Microsoft 365, membership data system (NEA360), remote collaboration, etc. 


• Familiarity with master calendar meeting room scheduling. 


• Strong project management and organizational skills.  


• Effective communication and strong interpersonal skills. 


• Self-starter with demonstrated initiative and flexibility with changing priorities. 


• Detail-oriented; ability to effectively prioritize work.  


• Proven success in building and maintaining cooperative and productive relationships with diverse individuals internally and externally. 


• Ability to keep sensitive information confidential.  


• Ability to work evenings and weekends as needed.  


• Ability to travel within Washington state occasionally and overnight if required.  


• Ability to move objects up to fifty (50) pounds on a consistent basis.  


• Must support and help advance the WEA mission, goals, core values, and priorities. 


• Must be able to work in person at WEA Headquarters in Federal Way, WA.  

COVID-19 Vaccination 

As part of our commitment to the health and safety of our employees, members and councils, all candidates must provide proof of full COVID-19 vaccination status upon hire.  Exceptions may be made for medical or religious reasons in accordance with applicable laws. 

Supervision 

The successful incumbent will function as a member of the Support Services Center and will report to the Director of Human Resources and Facilities.

Application: 

• If you are interested in applying for this position, please click on the Apply for This Job button to submit your application, cover letter, and resume.  


• If you are invited to an interview, you will receive an email from SkillSurvey with instructions and a link on how-to submit your five (5) professional references.  


• Closing date is July 11, 2025, at 4:00pm PT.

The Washington Education Association is committed to a diverse, equitable, and inclusive workplace where the contributions of each employee are respected as part of the work performed on behalf of 90,000+ members in public education. WEA embraces employees with varied backgrounds and life experiences, including race, ethnicity, gender, age, religion, socio-economic status, sexual orientation, gender identity, physical ability, and veteran status. Only those candidates who can commit to promoting diversity, equity, and inclusiveness need apply.