Administrative Coordinator

Beacon ABA Services, Inc. is a private group practice of behavior analysts and behavioral therapists organized to provide intensive behavioral services to individuals with developmental disabilities. The practice specializes in providing evidence-based treatment interventions to children with Autism Spectrum Disorder (ASD).

Join Beacon ABA Services as an Administrative Coordinator!

Monday - Friday, full-time, Rates starting $18 - $21 per hour, $1,000 signing incentive!

We are seeking a friendly, detail-oriented Administrative Coordinator to help manage client records and improve operational efficiency. This role involves processing clinical documentation, managing client files, and supporting various operational functions within the department.

Key Responsibilities:

• Open, update, and close client files. Process incoming clinical documents, including assessments and reports.
• Generate and track referrals for Beacon Services and collaborate with multidisciplinary teams to ensure timely document submission.
• Assist with generating monthly Operations Reports, and coordinate annual paperwork for trainings and meetings.
• Identify redundancies and recommend process improvements to streamline operations.
• Provide backup support for payroll processing and billing corrections.
• Maintain accurate communication with families, social security, schools, insurance auditors, and other stakeholders for requested records.

• High school diploma required.
• Two years of office experience; human services or medical practice preferred.
• Proficiency in Microsoft Excel, and Word, experience with Teams is a plus!
• Excellent communication skills, both written and verbal.
• Strong organizational skills with a keen eye for detail.
• Ability to work independently and collaboratively with various teams.

Preferred Qualities:

• Friendly, approachable, and solution-focused.
• Strong ability to identify and address process inefficiencies.

Benefits:

• Medical and Dental Insurance
• Paid Time Off, Paid Holidays, and Sick Pay
• Tax-Exempt Flexible Spending Plans
• 401(K) Retirement Savings Plans
• Mileage Reimbursement

Please visit our website at www.beaconservices.org to learn more about our organization!