Administrative Coordinator

Role Overview:

We are a mission-driven non-profit organization seeking a detail-oriented Administrative Coordinator to support our operations. This role is essential to maintaining our organizational efficiency and creating a positive work environment for our team.

Key Responsibilities:

Position Overview

The Administrative Coordinator will be responsible for a diverse range of administrative functions, including bookkeeping, HR support, and general office management. This position requires exceptional organizational skills and the ability to handle multiple priorities with accuracy and professionalism.

Bookkeeping & Finance

·       Process accounts payable and receivable

·       Prepare and reconcile bank statements

·       Track expenses and maintain financial records

·       Assist with budget preparation and monitoring

·       Process staff reimbursements

·       Support annual audit preparation

Human Resources

·       Maintain personnel files and records

·       Assist with new employee onboarding and orientation

·       Process payroll and benefits administration

·       Coordinate recruitment efforts including posting job descriptions

·       Track staff time off and attendance

·       Support performance review processes

General Office Management

·       Manage daily office operations and maintenance needs

·       Order and maintain office supplies

·       Coordinate meetings, including scheduling, preparation of materials, and note-taking

·       Manage incoming and outgoing correspondence

·       Answer phones and greet visitors

·       Maintain filing systems and organizational records

·       Provide administrative support to the Executive Director and staff

Required Qualifications:

·       2+ years of administrative experience, preferably in a non-profit setting

·       Experience with bookkeeping and financial record keeping

·       Knowledge of HR practices and procedures

·       Proficiency in Microsoft Office Suite and QuickBooks or similar accounting software

·       Excellent organizational and time management skills

·       Strong attention to detail and accuracy

·       Effective written and verbal communication skills

·       Ability to maintain confidentiality with sensitive information

·       Problem-solving skills and initiative

Preferred Qualifications?

·       Associate or bachelor’s degree preferred

·       Knowledge of the addiction recovery process

·       Experience working in non-profit sector

·       Experience with financial compliance and audits

·       Bilingual skills

Physical Requirements:

·       Ability to lift and move items up to 25 pounds

·       Extended periods of computer work

·       Ability to work evenings and weekends as needed for events

·       Valid driver's license and ability to travel locally