Administrative Coordinator

Job Description

Position:  Administrative Coordinator

Location: Reno, NV - USA Parkway Area

Reports To:  General Manager

Day Shift - 7:30am - 4:00pm - Monday thru Friday 

Bi-Annual Bonuses / Weekly Payroll Check

Job Summary:

Responsible for handling general office tasks and administrative duties, such as assistant general manger/leadership with projects, purchasing, invoices, payroll. Coordinate and organize work-shops, employee events. Reporting and maintaining attendance/bonus data.

Primary Responsibilities:

• Assist General Manager.
• Assist management/leadership in all departments with projects, payroll, purchasing,      invoices, paperwork etc.
• Keep update on employees in each department, basic contact information,      locations, fire drill, sweatshirt/t-shirt sizes, birthday and work anniversary lists etc.
• Update and maintain TV slides upcoming events, birthdays, anniversaries, internal      communications, open enrollment etc. 
• Coordinate and facilitate sending corporate Reno Events/Activities.
• Mail out employee birthday cards and get birthday celebration treats for each      month, throughout the year.
• Send flowers for employees on different occasions (when requested).
• Make and create personal candy bags for warehouse employees’ birthdays.
• Purchases and facilitates sweet treats each month for warehouse birthday      celebrations.
• Administrative duties and responsibilities.
• Check mail on a weekly basis as well as sending out all out-going mail      throughout the facility.
• Assist HR with weekly review timecards, payroll processing for regular employees and temporary and special projects.
• Assist HR with entering temporary employees badges in payroll system.
• Coordinate and facilitate temporary employee orientation.
• Handle weekly temporary employee Payroll Reports for Staffing Agencies.
• Keep track of attendance regarding warehouse/office employees for leadership in      all departments and for bonus purposes.
• Keep track of PTO/Bonus sheets.
• Purchase for RDC, non-inventory items.
• Coordinate with Education Department for RDC Workshops.
• Coordinate Bus Schedules, meals (Breakfast, Lunch & Dinner) for RDC Workshops.
• Coordinate Bus Schedules, meals,(Breakfast, Lunch & Dinner) for RDC Corporate      Meetings, Schluter Systems (companywide).
• Assist scheduling meetings, classes etc.
• Meet/Greet  guests, vendors, new employees (regular & temporary) etc.
• Rectify monthly credit card receipts for GM & Education Department.
• Create/update monthly calendar for management/leadership, PTO, Schedules, Appointments      etc.
• Participate and facilitate monthly Event Committee notes and activities.
• Participate and facilitate monthly Solution Group ideas, suggestions etc.

 Skills/Requirements:

• Excellent verbal and written communication skills
•  Proficient in MS Windows and MS Office
• Two (2) years clerical experience
• Ability to work in a team environment and take initiative
• Well organized and detail oriented
• Maintain high level of confidentiality
• Good attendance is required

Education Requirements

• High school diploma or equivalent

The duties and responsibilities described in the above job description is not a comprehensive list, additional job duties may be assigned to the employee and/or the scope of the job may change to meet business needs. This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base pay offered will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for additional benefits to the base pay range listed above. Schluter Systems L.P. is an equal opportunity employer and does not discriminate on the basis of race, religion, color, national origin, age, sex, gender, disability, genetic information, or any other characteristic protected by law.  

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