Administrative Coordinator

Overview

For more than 70 years, FMI has been the leading consulting and investment banking firm dedicated exclusively to the built environment. We are seeking a proactive and highly organized administrative professional to join FMI Capital Advisors, the firm’s investment banking group and registered broker/dealer. This role offers the opportunity to contribute to a dynamic, high-performing team by providing critical administrative and operational support across multiple levels of the organization.

The ideal candidate is a motivated self-starter with exceptional communication, organizational, and time management skills. They must be able to maintain confidentiality, manage competing priorities, and deliver results under tight deadlines.

As an Administrative Coordinator, you’ll be part of a collaborative, fast-paced team where your organizational and problem-solving skills will directly contribute to our success.

This is a hybrid, full-time opportunity based in our Cherry Creek office in Denver, Colorado.

Responsibilities

• Coordinate the full administrative lifecycle of investment banking deals, including new client/project setup, compliance tracking, and deal closure documentation.


• Provide direct support to the President of Investment Banking on monthly reports, dashboards, special projects, and executive-level administrative tasks.


• Assist analysts, associates, vice presidents, and managing directors with day-to-day administrative needs and cross-functional support.


• Manage billing and financial workflows by drafting and routing invoices, obtaining approvals, coordinating with accounting, and ensuring project-related expenses are accurately billed.


• Maintain organized and up-to-date internal client files.


• Coordinate recurring internal meetings, including scheduling, Zoom setup, and preparation of supporting materials.


• Collaborate with administrative team members across Investment Banking offices to ensure continuity of support and share best practices.


• Support recruiting efforts, including interview scheduling, candidate travel logistics, and expense reimbursements.

Qualifications

• Bachelor’s or associate degree from an accredited institution, or equivalent combination of education and experience.


• 3+ years of experience in an administrative support role, preferably in investment banking, financial services, or a professional services environment.


• Exceptional organizational, multitasking, and problem-solving skills.


• Excellent verbal and written communication abilities.


• High attention to detail with a strong commitment to accuracy.


• Ability to work independently, manage sensitive information discreetly, and adapt to changing priorities.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).


• Experience with Salesforce, NetSuite, DealCloud, or similar CRM/ERP systems is a plus.

Compensation Information

Salary - $65,000 - $75,000, DOE plus annual bonus.

FMI provides a comprehensive benefit package consisting of paid employee medical insurance, life insurance and LT disability, as well as other benefit elections. FMI’s package includes a strong 401(k) plan, PTO, and parental leave benefit.

FMI is an equal opportunity workplace. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status.