Administrative Coordinator 4

Job Description

As a selective-admissions, comprehensive public university, Louisiana Tech is committed to quality in teaching, research, creative activity and scholarship, public service, and workforce/economic development.  Louisiana Tech maintains as its highest priority the education and development of its students in a challenging environment within a safe and supportive, diverse community of learners.

Are you a master of organization with a passion for higher education? Louisiana Tech University is seeking a proactive Administrative Coordinator 4 to serve as the administrative backbone for the Air Force Reserve Officer Training Corps (AFROTC) Detachment 305. In this pivotal role, you will provide executive-level administrative support to a USAF Lieutenant Colonel who serves as the Detachment Commander, Department Head, and Professor of Aerospace Studies and who reports directly to the Provost.

The Administrative Coordinator 4 is responsible for managing the administrative operations of the Department of Aerospace Studies, allowing the Commander to focus on the leadership and mission of the detachment. Responsibilities include handling confidential administrative matters, supporting administrative decisions, and coordinating the day-to-day details and activities of the unit. In addition to following university policies and procedures, the successful candidate must be familiar with and comply with applicable Air Force regulations and policies.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.

• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Minimum Qualifications

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

As an Administrative Coordinator 4, you will:

• Provide Administrative Support: Assist the Commander with weekly scheduling and maintain detachment calendars to support team coordination. Prepare reports, presentations, and other materials for the Department of Aerospace Studies. Coordinate travel arrangements, including preparing spend authorizations, processing expense reports, and submitting reimbursement requests.
• Manage AFROTC Records and Systems: Serve as the Data Entry Specialist for WINGS (Web Intensive New Gains System), the AFROTC database used to maintain information on students entering the program. Monitor and coordinate Southwest Region (SWR) task lists, Cadet and Cadre Awards, and the detachment’s internal task list through Microsoft Teams. Manage USAF uniform issuance and turn-in as required to support Cadet Operations. Liaise with outside universities with cross-town agreements, serving as the primary point of contact between those Universities and the ROTC department.
• Coordinate Financial and Accounting Activities: Reconcile accounts monthly, generate accounting reports, and monitor and track departmental budgets. Process Workday transactions, including budget amendments, accounting journals, and change orders. Review and process invoices for services rendered.
• Serve as a Liaison for University Financial Operations: Act as the department’s primary contact for Payroll, Accounts Payable and Travel, Purchasing, and Accounts Receivable. Coordinate scholarship administration with the University’s Finance Department.
• Oversee Office Supplies and Resources: Monitor office supply inventory and coordinate timely purchases and replacements to ensure the department has the resources needed for daily operations.
• Coordinate Scholarship Account Information: Maintain communication with the Alumni Center and provide the Commander with updates regarding scholarship account balances and available funds.
• Provide Policy Guidance and Registration Assistance: Advise the Commander on applicable Louisiana Tech policies and procedures. Assist incoming members with university registration and enrollment processes.

Position-Specific Details

Appointment Type: This position will be filled as a Probationary Appointment.

Location: Louisiana Tech University, Ruston, LA
Work Schedule: Monday-Friday, 8 am to 5 pm

Hourly Rate: $15.76

Closing Date: November 11, 2026

Benefits: Louisiana Tech offers outstanding perks and benefits to eligible employees that include a variety of health insurance plans and retirement options, paid time off for vacation and sick leave, paid holidays, substantially reduced-rate tuition for employees and their dependents, discounted memberships at the university’s sports and wellness center, professional development training, and promotional opportunities. In addition, market adjustment salary increases are awarded annually (pending funding availability) for eligible classified employees.

Contact Information:

Louisiana Tech University, Office of Human Resources

P.O. Box 3173

Ruston, LA 71272

Phone: 318-257-2235

Fax: 318-257-2482

Louisiana Tech University is an AA/ADA/EEO employer. Louisiana Tech recruits, selects, employs and promotes without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, political affiliation, age, disability, veteran status, or genetic information in its admission and recruitment of students, educational programs, and activities, or employment policies.

Please Note:  Applications must be completed by 11:59 p.m. on the Job Closing Date to ensure consideration.