Administrative Coordinator- Beyond Department

OVERVIEW

The Full-Time Administrative Coordinator for the Beyond Department is responsible for providing administrative support for impact trips, local and global events, and the Beyond Director. S/he coordinates communication with ministry teams and volunteers.  

CHARACTER

S/he is a self-aware, spiritually mature disciple as embodied by our five marks: spiritually deep, gospel fluent, emotionally mature, culturally intelligent, and missionally engaged. S/he is a humble servant whose gentleness, compassion, and courage remind others of Jesus. S/he lives a multi-ethnic life, demonstrated through friendships and a willingness to welcome cross-cultural experiences and learning as a way to know and love God deeper.

ABOUT YOU

You are a creative self-starter who is highly organized, focused on details, and thrives in a fast-paced environment. You are someone who enjoys helping and seeing projects through to the end. You take the initiative and solve problems when you see them, even without being asked. You like to learn and grow - whether in different skills, technologies, or concepts. You are flexible and comfortable with change and willing to step into new adventures. You have a passion for the expansion of God’s kingdom, both locally and globally. While you could work anywhere, using your gifts for God’s Kingdom gives you the most joy and fulfillment. You believe the gospel is the most important message ever, so seeing it advanced and lived out in people’s lives is of utmost importance to you.  

ESSENTIAL FUNCTIONS

• Support Assistant Director of Mobilization with logistical details of Impact trips:  Maintain Managed Missions utilization; Monitor impact trip funding goals; Monitor impact trip tasks and goals; Support Assistant Director of Mobilization to communicate with trip partners to manage the logistics of each team; Support Assistant Director of Mobilization to make reservations for airline, hotel, rental cars and other impact trip needs  

• Coordinate Beyond department communication: Help recruit volunteers for ministry teams;  Ensure timely and effective communication of ministry plans and events; Work with Communications Department to promote major Beyond events   

• Event Coordination & Support: Coordinate and support the planning and execution of Beyond Department events; Coordinate room reservations and ensure event spaces are properly set up and ready for use; Ensure all necessary supplies, materials, and resources are available for events; Communicate event setup, room configuration, and logistical needs with the Facilities Department; Provide ministry leaders with clear set-up and cleanup expectations and instructions; Attend events as needed to provide logistical support and assist with event setup and cleanup

• Provide administrative support for the Beyond Director   

• Provide general administrative support for Beyond Department: Scheduling,room reservations, Facility/AV/Marketing/Graphics requests; Manage and maintain Beyond ministry data in Realm; Track background checks and Child Safety Training for Beyond volunteers  

• Assist Beyond staff in the execution and evaluation of ministry plans/objectives   

• Other duties as assigned  

COMPETENCIES

• Highly Proficient with technology, including Microsoft Office applications (Excel, Word, etc.)  

• Strong communication and interpersonal skills  

• Organized with an ability to prioritize daily tasks and special projects  

• Event planning skills  

• Alignment with Grace Community Church’s theological convictions and philosophy of ministry, including, but not limited to Gospel-centered and Emotionally Healthy Discipleship; convictions around God’s vision for ethnic unity.    

SCHEDULE

1x Per Week - Meet with the Beyond Director/ Meet with the Beyond Team/ Attend the weekly All Staff Meetings on Tuesday mornings /Attend the weekly All Staff Prayer Pause; 1x Per Month – Attend admin meeting; 1x Per Year - Participate in the All-Staff Retreat; Christmas Eve + Easter Sunday Gatherings; As Needed - Initiate/attend project specific meetings   

RELATIONSHIPS

Reports to the Beyond Director; Works Closely with the Assistant Director of Local Outreach, Assistant Director of Mobilization, Ministry Leaders, Local Ministry team Leaders, Global Partners, Impact trip leaders and GCC Staff. 
  

BENEFITS

Family Health/Dental Vision Insurance/ 2 Weeks Annual Leave /2 Weeks Sick/Safe Leave /4 Weeks Paid Maternity/Paternity Leave /10 Holidays /403(b) Plan with Employer Contribution and Match /Employer-Provided Life & LTD Insurance