Administrative Coordinator (Bilingual)

What You'll Do

• Accurately enter and maintain inventory transactions in the ERP system (receipts, transfers, returns, spoilage, disposals, and adjustments)


• Perform weekly cycle counts, end-of-month counts, and support physical inventories


• Review inventory discrepancies, investigate variances, and support resolution with cross-functional teams


• Support production teams by ensuring materials are available and properly documented to avoid line stoppages


• Create and process requisitions for last-minute requests and production needs


• Maintain clear documentation and audit trails for inventory and production-related transactions


• Prepare and update reports, spreadsheets, and basic tracking tools


• Communicate regularly with Production, Warehouse, FSQA, Customer Experience, and Procurement teams via email, Teams, radio, and in-person


• Support administrative tasks including scanning, filing, emailing, and record maintenance


• Proactively identify process gaps and escalate issues for resolution


• Comply with company policies, GMPs, and all health and safety requirements


• Perform additional duties as assigned

What You Bring

• Minimum 1 year experience in manufacturing, distribution, or food production (food environment preferred)


• Minimum 1 year experience with inventory counts, data entry, or administrative support


• Experience using ERP systems preferred (Centro, EATEC, or similar)


• Intermediate computer skills (Microsoft Excel, Outlook, Teams)


• Intermediate Microsoft Word, Excel, Outlook, and Teams skills


• Strong attention to detail and ability to manage multiple priorities


• Effective communication and customer service skills


• Strong communication, professionalism, and interpersonal skills


• Ability to work independently and as part of a team


• Self-starter, capable of working independently or through others


• Skilled at prioritizing, solving problems, and performing under pressure in a fast-paced setting


• Detail-oriented; strong analytical and problem-solving abilities


• Basic math and problem-solving skills


• Proficient in reading, counting, following instructions, and basic math


• Flexible schedule availability, including weekends and occasional overtime


• Forklift or electric pallet jack experience a plus

Working Conditions

• Ability to lift up to 50 lbs and perform physical tasks (standing, bending, reaching)


• Ability to work in cold storage environments (-15°F to 55°F) for extended periods


• Flexible schedule, able to cover varied shifts and weekends


• Requires ability to work in a fast-paced, production-driven environment


• Regular communication and coordination with cross-functional teams throughout the workday


• Comply with company policies, GMPs, and all health and safety requirements

Shift & Hours: Monday – Friday,  7:30 am - 4:00 pm - Flexibility may occasionally be required to support production needs, operational issues, or special projects.

Base Pay

• $20.50USD/hourly