Administrative Coordinator - HR & Accounting Support

You'll be the first face clients and vendors see when they walk through our doors — and the behind-the-scenes engine keeping our office running smoothly. Your day might move from welcoming a client and coordinating a team meeting to reviewing timecards and helping onboard a new team member. You'll wear multiple hats across reception, HR support, and accounting assistance, and no two days will look the same. If you thrive in a fast-paced environment and take pride in being the person who keeps everything together, this role is for you.

Grapevine MSP is the Central Valley's largest managed IT services provider, headquartered in Bakersfield, CA. Founded in 2009 by CEO Joe Gregory during a recession, we've grown into a team of 60+ professionals and are recognized as an industry leader. As Microsoft Tier 1 Partners, we go beyond fixing computers — we partner with businesses of all sizes to deliver proactive IT support, cybersecurity, cloud and VoIP solutions, strategic consulting, and 24/7 help desk services. We're known for our "let's figure it out" culture, our commitment to customer success, and our passion for solving real-world technology challenges.

Key Responsibilities

Front Desk & Reception

• Greet and welcome clients, vendors, and visitors in a professional and friendly manner.
• Direct visitors to the appropriate staff and offices
• Screen, answer, and forward incoming phone calls
• Maintain a clean, organized, and presentable reception area
• Follow office security procedures

Administrative Support

• Update calendars and schedule meetings
• Arrange travel and accommodations
• Order and manage front office supplies and inventory
• Maintain accurate records of office expenses and costs
• Perform general clerical duties, including filing, scanning, and transcribing

Accounting Support

• Post Accounts Payable entries
• Maintain accurate records of office expenses and costs

HR & Payroll Support

• Review timecards and assist with payroll processing
• Support employee onboarding and offboarding documentation
• Maintain employee records and HR files
• Assist with benefits administration and related communications
• Support additional HR administrative functions as needed

• Experience as an administrative assistant, office coordinator, HR clerk, or similar role

• Proficiency with Microsoft Office Suite

• Strong written and verbal communication skills

• Highly organized with excellent time-management and multitasking abilities

• Professional appearance and demeanor

• Resourceful, proactive, and detail-oriented

• Customer-service focused with a positive attitude

• Hands-on experience with standard office equipment

• High school diploma required; Office Management certification is a plus

Preferred (Not Required)

• Experience with QuickBooks or similar accounting software

• Familiarity with payroll platforms

• Competitive pay
• 401(k) plan with employer matching
• Access to low-cost, high-quality Health, Dental, and Vision insurance
• Paid vacation time
• Paid sick time
• Work anniversary recognition
• Growth and Development Pathways
• Company Social Events

Grapevine MSP, LLC is an equal opportunity employer. We value dependability, professionalism, and a positive attitude—and we’re excited to welcome someone who shares those values to our team.