Administrative Coordinator I - Collaborative Environment

Our dynamic work environment provides the optimal setting to take your engineering career to the next level. From our supportive culture, diverse workforce, and competitive compensation to our flexible work schedules and fun social events, it is everything you will need for an exciting, challenging, and rewarding career.

We currently have an exceptional opportunity for a self-motivated Administrative Coordinator I to join our office in Dallas, TX. The ideal candidate will be able to maintain confidentiality both internally and externally. The candidate will possess strong organizational and communication skills.

Job Responsibilities

As an Administrative Coordinator I, you will have a full range of administrative responsibilities for supporting construction administration (RFIs, Submittals, etc.) assigned including adherence to administrative standards and processes. You will establish and maintain excellent working relationships and respond to requests in a timely manner while utilizing the resources and best practices of our administrative division.

Administrative Coordinator I additional responsibilities:

• Construction Administration related functions
  • RFI
  • Submittals, etc.
• Coordinate/maintain appointment calendars for external and internal meetings
• Take and distribute minutes of meetings; arrange for catering of meetings
• Make travel arrangements and coordinate itineraries as needed
• Act as backup for other administrative team members during vacations
• File and maintain files in accordance with company filing procedures
• Perform data entry, maintain project documents, and prepare reports for management as directed
• Assist in the production of proposals, contracts, correspondence, etc.
• Submit client and vendor invoices to accounts payable
• Prepare transmittals and drawings for delivery via messenger, FedEx/USPS
• Assist HR with I-9 verification for all new hires; Train new hires on ERP, expense reporting, document repository and tracking and other software

Job Requirements

• High School Diploma or equivalent work experience; Associate/ Bachelor's degree, a plus
• 2-3 years of experience as an administrative professional
• Proficient in Microsoft Office Suite including Outlook, Word, PowerPoint, and Adobe Acrobat & Reader; strong proficiency with excel required
• Flexible to work overtime as needed

Benefits

As a member of our highly collaborative team, we provide you with a flexible benefits package that reflects our respect for your workplace contributions, professional goals, and personal priorities. The personal benefits program includes:

• Medical, Dental, Vision insurance
• 401(k) retirement plan with employer matching
• Individual and Dependent Life Insurance
• Short- and Long-Term Disability
• Health Wellness Programs such as gym programs, flu shots and biometric screening
• Tuition Reimbursement
• Training and professional development courses
• Professional development incentive bonuses
• Opportunities for community outreach through internal networks
• A generous Personal Time Off Program (PTO) and Paid Holidays
• Monthly transit/parking stipend
• Monthly business phone stipend, if applicable
• Work from home Fridays

At Syska, we promote an environment that is committed to embedding diversity and equality into the core of our business and culture. We empower our employees so they can take ownership for their work and development and strive to continually improve themselves and our firm. Syska is a place where you can build an exceptional career and have a lasting impact on the world.

Syska's work schedule is 4 days - Monday to Thursday 9 hours in the office and Friday 4 hours work from home.

Syska Hennessy Group | Integrating the best minds and technology to help clients create exceptional environments.