Administrative Coordinator III

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

615 Faculty Rd, Rochester, New York, United States of America, 14627

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

200800 Residential Life

Work Shift:

UR - Day (United States of America)

Range:

UR URG 104 H

Compensation Range:

$18.65 - $26.11

Responsibilities:

With general direction and latitude for initiative and judgment, performs routine and non-routine duties requiring advanced secretarial and administrative skills supporting a of the Residential Life area administrative office. Additional responsibility for some Departmental functions.

SUPERVISION AND DIRECTION RECEIVED:

• Receives general direction from Area Coordinator.  Supports 1-3 professional staff members.

SUPERVISION AND DIRECTION EXERCISED:

• Trains and supervises student office and service desk workers.

MACHINE AND EQUIPMENT USED:

• Computer, copier, printers, and telephone.

TYPICAL DUTIES:

• Provides administrative assistance to the Area Coordinator(s).  Manages area office, under direction of the Area Coordinator.  Provides daily assistance to students regarding area housing needs and concerns.
• Performs administrative duties including maintaining calendars, sorting and routing of mail and email.  Serves as receptionist, maintains operational records, orders office supplies, and arranges maintenance agreements on office equipment.  Checks students in and out of residence hall rooms.  Ensures room changes are accurate. Assists in the opening and closing of the residence halls at the beginning and end of each semester.  Prepares reimbursements. Maintains key inventory.  Tracks and follows work requests to facilities and housekeeping.  Maintains common room schedules and reservations, and prepares damage billing.
• Occasionally coordinates non-routine correspondence providing factual information.  Assembles information for and drafts important and confidential correspondences.   May assist in production of area publications, including publicity, online handbooks, newsletters, etc.
• Manages student payroll and may supervise student office and service desk workers.

MINIMUM EDUCATION & EXPERIENCE:

• 2 years of post high school education, clerical or office management studies, or equivalent.

KNOWLEDGE, SKILLS AND ABILITIES:

• At least 2 years of administrative and practical office experience with demonstrated ability to work with a diverse constituency including students, parents, University faculty and staff, outside vendors, and the University Facilities department.

• The ability to work in online platforms including WorkDay, Microsoft 360 programs, Microsoft Teams, and StarRez.

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.