Administrative Coordinator (International Health)

The Department of International Health at the Johns Hopkins Bloomberg School of Public Health is seeking an Administrative Coordinator. 

The Administrative Coordinator will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit, or program. The responsibilities of this role require significant collaboration and coordination with others.

Specific Duties & Responsibilities

• Plan, support, and organize daily activities of the office, unit, or program.
• Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics.
• Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for meetings. Record and draft meeting minutes, monitor and follow-up on action items.
• Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
• May serve as the liaison or contact with internal and external service providers.
• Identify and resolve administrative problems and issues.
• Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, workflow requirements).
• Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies
• Develop and compile reports.
• Assist with the preparation of presentations.
• Assist with planning special events/functions, including workshops, conferences, etc.
• Perform non-routine and confidential administrative functions, as needed.
• Coordinate work assignments of students and/or temporary office support, as needed.
• Coordinate preparation, set up and logistics for events/functions.
• Assist with basic financial tasks, e.g. expense reports, invoices, reimbursements.
• Other duties as assigned.

In addition to the duties described above

• Ensure that the Director is prepared for travel, meetings and appearances by coordinating, collecting, and providing materials in a timely fashion.
• Provide backup administrative support for other members of the Johns Hopkins International Injury Research Unit, and the Health Systems Program.
• Prepares and updates CVs and handles confidential information and relays this information when necessary.
• Assists in training new employees.
• Respond to requests and urgent matters quickly and creatively and excellent with follow-through.

• High school diploma or graduation equivalent.
• Two years of related experience.
• Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

• Bachelor's Degree.
• Experience in SAP, Adobe, Outlook, Xoom, and Microsoft Team.
• Fluency with Microsoft Office (Word, Excel, Power Point, Outlook.

• Proficient in upholding a high level of confidentiality through adherence to established protocols and guidelines.

• Adept in effectively communicating through strong oral and writing skills.
• Ability to work independently and collaboratively as a part of a team; to take initiative and be flexible.
• Ability to work in a fast-paced, collaborative environment while staying flexible to changing priorities.

Technical Skills & Expected Level of Proficiency

• Calendar Management - Intermediate
• Electronic Office Tools - Intermediate
• Event Coordination - Intermediate
• Financial Administration - Intermediate
• Meeting Coordination - Intermediate
• Office Procedures - Intermediate
• Oral and Written Communications - Intermediate
• Organizational Skills - Intermediate
• Report Writing - Intermediate

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Administrative Coordinator  
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: $18.65 - $34.75 HRLY (Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Monday to Friday: 8:30am – 5:00pm 
FLSA Status: Non-Exempt 
Location: School of Public Health  
Department name: Health Systems   
Personnel area: School of Public Health