Administrative Coordinator - Logansport, IN

Job Title: Administrative Coordinator

Location: Logansport, Indiana

Position Type: Full-time Hourly (40 hours per week)

Wage: $19-$23 per hour

Job Summary:

This position is located at the entrance of the SCI Logansport Office and reports to the Accounting Manager. The Administrative Coordinator is responsible for handling a wide range of administrative, office support, and inventory duties. This position offers an opportunity to be an integral part of a dynamic Team dedicated to providing outstanding service while supporting the operational success or our organization.

Proficiencies:

• Microsoft Office (Outlook, Word, Excel)


• Google

Essential Duties and Responsibilities

The essential functions of the position include, but are not limited to, the following:

Front Office & Customer Experience

• Greet all visitors, clients, subcontractors, vendors and Team members in a courteous and professional manner at our Logansport Office location


• Answer phone, route phone calls, take messages.


• Gather and disburse mail and packages


• Assist departments throughout the organization with various administrative tasks and duties when required/needed. (ex. Copying, printing, laminating, etc.)


• Manage the front desk and reception area, ensuring it is on-brand, clean and client-ready


• Manage office, kitchen and custodial supply inventories, vendor relationships and marketing materials stock (business cards, branded swag, etc.)


• Stock client fridge


• Administer and manage Lafayette office machines including company phone system, Supervisor / office printers

• Oversee the assigned cleaning company - maintaining communication with them when issues arise


• Manage company cell phone account working with employees on phone issues and updates; reconcile the cell provider invoice charging phones, tablets, Wi-Fi units, etc. to the proper jobs and departments


• Weekly scan in of Supervisor paperwork


• Perform data entry tasks with accuracy, including maintaining spreadsheets and records


• Support other administrative tasks as needed to ensure office efficiency

Position Requirements

• High school diploma or equivalent preferred


• Valid driver’s license


• Reliable transportation


• Requires clear communication and excellent interpersonal skills


• Punctuality


• Organized and proactive


• Requires strong work ethic, attention to detail and multitasking


• Previous experience in clerical, secretarial or administrative assisting position


• Strong knowledge of customer service


• Ability to deal with frequent interruptions and shifting priorities


• May deal with tight deadlines or demanding personalities in a professional manner

Physical Requirements:

• Ability to sit, stand, and walk for extended periods


• Ability to perform repetitive hand and keyboarding motions


• Ability to lift and move objects and packages up to 50 pounds

Working Conditions:

• Primarily office-based


• Indoor, climate controlled


• Use of computers, phones, printers, copiers, laminators and other standard office equipment


• Potential to travel between SCI offices currently located in Logansport and Lafayette in a company-provided vehicle


• Potential to visit construction sites / job trailers


• SCI and client specific PPE (personal protective equipment) required
  
  
  
  • (hard hat, high visibility vest, safety glasses, and ear protection provided by SCI)
  
  
  
  

Benefits:

• Full-time, hourly position


• Weekly pay


• Medical, Dental and Vision coverage


• Long Term / Short Term coverage


• Life Insurance


• 401K Retirement Savings with company match


• Earned PTO


• Paid holidays


• SCI Wellness Program