Company: PaveConnect
Overview
Are you a detail-oriented communicator who thrives on organization and deadlines? Join our growing team and help drive the success of our project proposals across the country.
About the Role
As a Proposal Coordinator, you’ll play a vital role in turning opportunities into secured projects by supporting our bid and proposal process from start to finish. You’ll be at the center of it all—coordinating between contractors, internal teams, and clients to ensure accurate, timely, and professional proposals. This is a great opportunity to combine your eye for detail, project coordination skills, and communication strengths in a high-impact, fast-moving role.
What You’ll Do
Bid Coordination and Communication
- Assist with contractor inquiries and follow-ups to ensure timely, complete bids
- Clearly communicate expectations and project requirements to external partners
Proposal Review and Assembly
- Review bids for accuracy and completeness
- Compile and submit professional proposal packages aligned with client and internal standards
- Revise and update proposals based on feedback
System Entry and Document Management
- Upload proposals and relevant documents into Salesforce and third-party systems
- Maintain organized digital records, ensure data accuracy, and support document tracking
Cross-Team Collaboration
- Act as the communication bridge between clients, vendors, and internal teams
- Answer proposal-related questions and keep everyone aligned and informed
Compliance and Process Improvement
- Ensure all submissions meet client requirements, internal policies, and industry regulations
- Continuously evaluate workflows and offer ideas to improve speed, accuracy, and efficiency
Other Duties as Assigned
We’re a growing team—your flexibility and ideas are welcome!
What You’ll Bring
Required Qualifications
- High school diploma or equivalent
- One year of experience in construction, paving, or a related industry
- Excellent communication, organization, and time management skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Ability to juggle multiple priorities and meet deadlines
Preferred Qualifications
- Salesforce or similar CRM/proposal software
- Bachelor’s degree in business administration or related field
- Two or more years of experience in construction or paving, especially in estimating or project coordination
- Familiarity with contract documents, project phases, and paving methods
Special Requirements
- Must pass a background check
- Must pass a motor vehicle check
- Must demonstrate AGILE values: Accountability, Growth mindset, Integrity, Leadership, and Everyday improvement
Work Conditions
- Office environment with heating and air conditioning
- Primarily seated, computer-based work
- Occasional lifting up to 25 pounds
Why You’ll Love Working Here
- Supportive, growth-oriented team
- Opportunity to impact real-world projects
- A blend of independent work and team collaboration
- A role where structure meets fast-paced challenge
Apply now to help us build success—one proposal at a time.
Let me know if you'd like this tailored for a specific job board or internal HR platform.
Job Type: Full-time
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Headquartered in Sheridan, Arkansas, Platinum Roofing is the Mid US's leading commercial roofing contractor.
When it comes to your building envelope, your roofing assets protect everything from the top down - it is the first line of defense from the elements. Platinum Roofing strives to bring higher standards to the roofing industry from our quality of workmanship to integrity of our employees. At Platinum Roofing, we have over 50 years of combined experience working toward the same goal, what is best for our customer's roofs. Over the years we have built relationships with many of the manufacturers, consultants, general contractors, and others tied to the roofing industry. We have knowledge and experience in all roofing types - whether its troubleshooting a leak, fabricating metal, or installing a new roof, we are the company for you.
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