Administrative Coordinator to the Chief of Philanthropy and Donor Engagement

United Way of Greater Charlotte is committed to a workforce that reflects our entire community. United Way opposes racism and oppression in all its forms and believes the nonprofit work environment is enhanced when diverse groups of people with ideas come together to achieve common goals. United Way understands that diverse representation and perspectives are vital to our success.

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Position Summary
United Way of Greater Charlotte seeks an independent Administrative Coordinator to keep the Chief of Philanthropy and Donor Engagement's priorities organized and moving. The contractor manages
scheduling, donor meeting logistics, correspondence, and records, so the Chief can focus on relationships with donors, corporate partners, and community leaders across Anson, Cabarrus, Mecklenburg, and Union counties.

Scope of Work and Deliverables
The contractor delivers the outcomes below against agreed turnaround times. United Way of Greater Charlotte sets priorities and confidentiality standards; the contractor determines methods and tools.

• Calendar and Meeting Management: Coordinate the Chief's calendar, donor visits, board and committee meetings, and partner agency meetings. Prepare agendas, briefing notes, and follow up action lists.


• Donor Engagement Support: Prepare donor briefing packets, track meeting outcomes, and
  coordinate timely acknowledgment letters, thank-you notes, and stewardship touchpoints.


• Donor Records and CRM: Enter contact reports, update donor records, and run routine reports in the donor database, protecting the accuracy and confidentiality of donor information.


• Board Committee Support: Assemble meeting materials, take and distribute minutes, and track action items for philanthropy-related committees.


• Project Coordination: Track deadlines across multiple priorities and flag items needing the Chief's attention.

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Qualifications

• Demonstrated experience supporting a senior leader or executive


• Advanced skills in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)


• Excellent writing, editing, and proofreading


• Proven discretion with confidential and donor information


• Strong organization and follow-through with minimal direction


• Own equipment and workspace, consistent with independent contractor status

Preferred

• Nonprofit development, fundraising, or donor relations experience


• Experience with a donor CRM (Salesforce, Raiser's Edge, Blackbaud, or similar)


• Event coordination experience


• Bilingual in English and Spanish


• Familiarity with the Charlotte philanthropic and corporate community

Core Competencies
Polished professional presence with donors and executives, sound judgment, attention to detail, and a warm, service-minded approach.

Equal Opportunity
United Way of Greater Charlotte is an equal opportunity organization. We welcome candidates of all
backgrounds and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. Reasonable accommodations in the selection process are available on request.

United Way of Greater Charlotte Workplace Values
Respect Appreciation Authenticity Excellence Empathy Collaboration

Benefits
Comprehensive benefits include Health, Dental, Vision, a 401(k) defined contribution plan, 14 Paid Holidays, and 200 hours of granted Annual Paid Time Off.